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2011 - /3- <br />o L EE C OUNTY <br />_J04 __ Qac� <br />Committed Today for a Better Tomorrow <br />RESOLUTION SEEKING FINANCIAL INFORMATION FROM THE <br />LEE COUNTY BOARD OF EDUCATION <br />WHEREAS, on April 21, 2011 the Lee County Manager received the 2011 -12 Fiscal Year Budget <br />Message from the Lee County Schools Superintendent, and <br />WHEREAS, the FY 2011 -12 Fiscal Year Budget Message from the Lee County Schools did not include <br />a line -item budget as was submitted the last several years and which was promised by the <br />Superintendent during a joint meeting of the two Boards on February 11, 2011, and <br />WHEREAS, North Carolina General Statute 115C -429 (a) requires that the Board of Education submit <br />the "entire" budget as approved by the Board of Education to the Board of County Commissioners, and <br />WHEREAS, the County Commissioners have the right and duty to consider budget requests submitted <br />by the Board of Education on a line -by -line basis, and <br />WHEREAS, the amount of funding a local school administrative unit receives from other sources <br />o including Federal, State and other local revenues is an important consideration in formulating the <br />County's overall budget decisions, and <br />WHEREAS, North Carolina General Statute 115C- 429(c) requires the local school administrative unit to <br />provide "all books, records, audit reports and other information bearing on the financial operation of the <br />local school administrative unit" and format those reports as requested by the Commissioners, and <br />WHEREAS, it is necessary for the County Manager to receive a complete Board of Education budget <br />prior to his recommendation of an overall County budget to the County Board of Commissioners; and <br />WHEREAS, it is necessary to receive the following information from the Lee County Board of Education <br />prior to the Board of Commissioners' final consideration of the overall County budget. <br />NOW THEREFORE, the Lee County Board of Commissioners, acting under their statutory authority <br />hereby requests the following information from the Lee County Board of Education: <br />1) The entire FY 2011 -12 budget by line item showing all sources of revenue individually and the <br />corresponding expenditures of those revenues. The budget should show last year's budget <br />versus this year's budget for all funds including the capital project fund. <br />2) FY 2010 -11 year -to -date financial report by line -item through April 30, 2011. This report will <br />show all sources of revenue and all expenditures including capital project funds. In addition, the <br />Board requests that this report show actual expenditures versus budgeted expenditures. <br />3) Statement of fund balance position for the last 3 years and any worksheets on this subject <br />provided by the Board of Education staff to their auditors. These worksheets and any other <br />® documents will show the designations made by the staff of the fund balances. <br />