Minutes - Aug. 19, 2013 Regular Meeting

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BK - 00025 PG payments to Mr. Spencer Smith, Lee Moore Capital, and Mr. and Mrs. Dennis Womack for easements along Clyde Rhyne Road as presented. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Parks, Reives, Smith, and Womack Nay: Knecht The Chairman ruled the motion had been adopted by a 6 to 1 vote. Commissioner Womack further moved that the County Manger try and recover the next two years of funding for the Clyde Rhyne Road Paving Project (for Mr. and Mrs. Dennis Womack) from EDC. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board discussed a Communications Policy for the County. Commissioner Womack asked this item be placed on the Agenda for discussion. Mr. Womack stated the County has a Communications Policy for County employees that was established in 2009 but it provides little guidance on the subject of internal communications. The absence of written guidance addressing the methods for communicating important information to County leaders led to gaps in reporting a recent VIP visit that had potential economic impact on the County. Mr. Womack stated he felt the County would be well served to publish an expanded, more comprehensive Communications Policy that eliminates uncertainty about what information is to be conveyed, in which manner, to whom, and how frequently. Both external and internal communications should be covered in the policy. The policy should cross - reference to other standing plans and policies as appropriate (such as Emergency Action and Economic Development plans and policies). Mr. Womack stated the new policy needed to address appropriate notifications to Commissioners when State officials come to the County. The revised Communications Policy should be codified and inserted into the County's Personnel Policy. After discussion, Commissioner Womack moved to authorize the County Manager to amend the Communications Policy for consideration at the September meeting to address that appropriate notifications are done when State representatives come to the County and that all Commissioners are made aware of these visits. Upon a vote, the results were as follows: Aye: Dalrymple, Knecht, Parks, Smith, and Womack Nay: Frazier and Reives The Chairman ruled the motion had been adopted by a 5 to 2 vote. County Manager John Crumpton presented the June 2013 Preliminary Financial Report and the July 2013 Financial Report. No action was taken on either report. County Manager John Crumpton presented his Monthly Report for August 2013, a copy of which is attached to these Minutes and by this reference made a part hereof. No action was taken. County Attorney Neil Yarborough gave the Board an update on a current prayer issue in Rowan County. 0