Minutes - Aug. 19, 2013 Regular Meeting

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BK - 00025 PG:0893 Mental Health Board meeting, Commissioner Smith (current Commissioner representative on said Board), will now serve on the County Commissioner Advisory Board that has been established for each catchment area. His term will be for one year. Commissioner Smith stated the second appointment to this Board now needs to come from an individual with insurance expertise consistent with the scale and nature of the managed care organization. Two applications were presented to the Board for consideration, both with insurance experience. After discussion, Commissioner Reives moved to reappoint Commissioner Smith to the Sandhills Mental Health Board and defer action on the other appointment until the position could be advertised to the public. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, and Womack Nay: Smith The Chairman ruled the motion had been adopted by a 6 to 1 vote. The Board considered a Memorandum of Understanding (MOU) for the Cooperation in the Conservation of Natural Resources between four parties. County Manager John Crumpton stated the MOU formalizes the working relationship between the Natural Resources Conservation Service (NRCS) (Federal Agency), the State of North Carolina, the Lee County Soil and Water Conservation District and Lee County. All four agencies work closely in delivering services to the citizens of Lee County for soil and water conservation issues. The last agreement between the parties was approved five years ago and the term is expiring; the new agreement is necessary to formalize the working relationship between the four organizations. The County also provides the NRCS an office at the McSwain Center, which they pay rent to use. After discussion, Commissioner Frazier moved to approve the Memorandum of Understanding with the United States Department of Agriculture Natural Resources Conservation Service (NRCS), North Carolina Department of Agriculture and Consumer Services — Division of Soil and Water Conservation, the Lee County Soil and Water Conservation District and Lee County, North Carolina, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a Securement of Easements for the Clyde Rhyne Road Paving Project. County Manager John Crumpton stated the County is required by performance agreement with Caterpillar, Inc. to pave the Clyde Rhyne Road extension in the Lee County Industrial Park. The County has been trying to secure easements from the 3 private landowners along the road for over a year. To secure the final easement, it is proposed that the County pay Dennis and Judy Womack $25,000 when the easements are signed, $37,500 on August 1, 2014, and $37,500 on August 1, 2015. The County committed to paying Spencer Smith $5,000 and Lee Moore Capital $16,000 plus future considerations involving the Colon Road lift station if property they own is developed for industrial purposes for their easements. That additional consideration will be the waiver of the prorated cost to repay the county for building the lift station for property that is developed as industrial property. That consideration will be given in lieu of cash incentives. Mr. Crumpton further stated Commissioners have already approved $50,000 in the FY 2012 -13 budget to secure the easements from the three landowners. This agreement will require an additional $75,000 in funds to be paid in two installments to Mr. and Mrs. Womack on August 1, 2014, and August 1, 2015. The County will need to budget these amounts in the two future budget years. After discussion, Commissioner Womack moved to authorize the County Manager and County Attorney to finalize easement documents, contract agreements and