Minutes - Aug. 19, 2013 Regular Meeting

Home Browse Search

BK - 00025 PG Commissioners to Collect Taxes, copies of which are attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered an addendum change with Tax Management Associates (TMA). Tax Administrator Mary Yow stated that in 2011 the North Carolina General Assembly passed House Bill 462 that amended General Statute §105 -299 to prohibit the use of contingency based payments for the services agreed to in the original contract with TMA dated September 23, 1996, and amended on April 18, 2011. An addendum is needed to change the method of payment for Business Personal Property Audit Services. After discussion, Commissioner Reives moved to approve the Contract Addendum for Business Personal Property Audit and Consulting Services with Tax Management Associates, Inc., a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered four items pertaining to the Lee County IT Department. IT Director Kyle Edwards addressed the first item which was the renewal of a Maintenance Agreement for Lee County Enterprise Data Storage. Mr. Edwards stated the County has been able to utilize a Storage Area Network since 2006 that houses all of the county's mission critical data for departmental applications. The maintenance agreement that needs approval ensures that the County has 24 -hours per day, 7 days per week complete on site and remote support for all the attached hardware and software that is necessary to keep these systems functioning and running at optimal levels. The requested agreement will protect the primary storage site at the Lee County Government Center and secondary storage site at the Lee County Sheriff's Office. Mr. Edwards stated this renewal will allow the County to have continued assurance for a highly resilient, highly available IT environment. After discussion, Commissioner Frazier moved to approve the renewal Maintenance Agreement with "davenport group ", a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. Mr. Edwards presented the second item pertaining to the IT Department for the annual software maintenance renewal for the Finance software system. Mr. Edwards requested Board approval for the annual support agreement with Tyler Technologies for the MUNIS Financial Management Software System. The system includes all necessary applications for the finance department to operate internal /external accounting, billing, and payroll procedures. After discussion, Commissioner Frazier moved to approve the annual support agreement with Tyler Technologies for the MUNIS Financial Management Software System in the amount of $40,206.62, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: 5