Agenda Package 9-16-13 Reg. Meeting

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Commissioners to Collect Taxes, copies of which are attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered an addendum change with Tax Management As sates (TMA). Tax Administrator Mary Yow stated that in 2011 the North Carolina General Asse passed House Bill 462 that amended General Statute §105 -299 to prohibit the use of contingen ayments for the services agreed to in the original contract with TMA dated September 23, 1 6, an nded on April 18, 2011. An addendum is needed to change the method of payment for Business P al Property Audit Services. After discussion, Commissioner Reives moved to a prove the Contract dum for Business Personal Property Audit and Consulting Services withtlanagement Asso ' tes, Inc., a copy of which is attached to these Minutes and by this referenc ade a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, ° , and Womack Nay: Nonej�, The Chairman ruled the motion had been adopted unanimously. The Board considered four items pertai' Lee County IT Department. IT Director Kyle Edwards addressed the first item which was th ene ntenance Agreement for Lee County Enterprise Data Storage. Mr. Edwards stated 1e unty s been able to utilize a Storage Area Network since 2006 that houses all of the county ission critical data for departmental applications. The maintenance agreement that needs approval" nsures that the County has 24 -hours per day, 7 days per week complete on sit nd remote suppo all the attached hardware and software that is necessary to keep these s nctioning and r ning at optimal levels. The requested agreement will protect the primary s age si t the Lee County Government Center and secondary storage site at the Lee County S Offi r. Ed, rds stated this renewal will allow the County to have continued assurance for highly available IT environment. After discussion, Commissioner Frazier move prove the renewal Maintenance Agreement with "davenport group ", a copy of which is attached to t utes and by this reference made a part hereof. Upon a vote, the results w a& follows: Ayer Irymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay Ine irmanpled the motion had been adopted unanimously. Mr. Ed presented the second item pertaining to the IT Department for the annual software maintenance r ewal for the Finance software system. Mr. Edwards requested Board approval for the annual support agreement with Tyler Technologies for the MUNIS Financial Management Software System. The system includes all necessary applications for the finance department to operate internal /external accounting, billing, and payroll procedures. After discussion, Commissioner Frazier moved to approve the annual support agreement with Tyler Technologies for the MUNIS Financial Management Software System in the amount of $40,206.62, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: 5