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BOOK 22 i &A015 Purchases of Supplies, Materials and Equipment ($5,000.00 - $19,999.99): Competitive bids are required. The requesting department in conjunction with the purchasing agent must complete a standardized request for bid form (see Specifications) and include the bid cutoff date. All bids must be sealed and submitted to the Purchasing Agent who will open the bids in conjunction with the requesting department at the date and time so specified. Every effort to obtain 3 bids should be exercised. Once the bid deemed in the best interest of the County is determined, the requesting department shall enter the purchase requisition in the County's financial package. Purchases of Supplies, Materials and Equipment ($20,000.00 - $89,999.99): Competitive bids are required. The requesting department in conjunction with the purchasing agent must complete a standardized request for bid form (see Specifications) and include the bid cutoff date. All bids must be sealed and submitted to the Purchasing Agent who will open the bids in conjunction with the requesting department at the date and time so specified. Every effort to obtain 3 bids should be exercised. Once the bid deemed in the best interest of the County is determined, the requesting department shall take the request to the Board of Commissioners for approval. Once the Board of Commissioners approves the purchase, the requesting department shall enter the purchase requisition in the County's financial package. Purchases of Supplies, Materials and Equipment ($90,000.00 and greater): Formal bid procedures are required. The requesting department in conjunction with the Purchasing Agent shall develop and prepare specifications for bidding. The Purchasing Agent shall be responsible for ensuring that all North Carolina General Statutes are satisfied, including, but not limited to, newspaper advertisement and receipt of sealed bids. After receipt of a bid, the Purchasing Agent, with the department head or his/her designee, shall review all bid responses to determine the bid deemed in the best interest of the County. The requesting department head or his/her designee shall make a formal recommendation of award, with supporting documentation to the Board of Commissioners. Once the Board of Commissioners approves the bid award, the requesting department shall enter the purchase requisition in the County's financial package. Construction and Repair Work (Below $500,000): Follow procedures for purchases of supplies, materials and equipment below $90,000. Construction and Repair Work ($500,000 and greater): Formal bid procedures are required. The requesting department head, contracted engineer or architect, and other County officials as deemed necessary are responsible for the specifications and shall coordinate the bidding process with the purchasing agent. After the formal bidding process is completed, the department head or his/her designee shall recommend to the Board of County Commissioners the lowest responsible bidder deemed in the best interest of the County. Upon award by the Board of Commissioners and execution of the contract, the requesting department shall enter the purchase requisition in the County's financial package. Lee County Purchasing and Contracting Policy Page 8 Adopted July 20, 2009