2009 - 07-20-09 Regular Meeting - Laserfiche WebLink

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BOOK 22 PAGt 931 for consideration to establish a formal policy regarding all purchasing. Ms. Minter stated the major change requires informal bids for all purchases between $5,000 and the formal threshold amounts and that all informal bids will be submitted to Finance and will have to be sealed. Commissioner Oldham questioned the section pertaining to "change orders" where the County Manager could approve change orders up to $20,000 and anything over that amount would go before the Board of Commissioners for approval. His desire was to change that section to state that all change orders that are contract related come before the full Board for approval. After discussion, Commissioner Oldham moved to approve the Purchasing and Contracting Policy for Lee County as presented with a change to the "change order" section that states cumulative change orders up to $20,000 per contract can be approved by the County Manager; with change orders of $20,000 or more requiring Board approval, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. Finance Director Lisa Minter presented the Monthly Financial Report for month ending June 2009. No action was taken. County Manager John Crumpton discussed a Microsoft Enterprise Maintenance Agreement that provides support, future version upgrades, enhancements and licensing for compliance to Microsoft licensing agreements for server operating systems, desktops/laptops, and the county e-mail system. The annual agreement was approved in the current budget at a cost of $53,837.00. Chairman Hayes moved to approve the Enterprise Maintenance Agreement as presented, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. County Manager John Crumpton presented his report to the Board that included the following items: • Year End - 2008-09 budget projection, • FY 2009-10 budget, • BRAC update; • Report on recent COLTS transportation audit, • Mid-Carolina Workforce Development transition; and • Change order to McKim & Creed in the amount of $4,500 for engineering services for the San-Lee Dam modification project Mr. Crumpton presented to the Board a request from the Boys and Girls Club for assistance from the County with grass mowing service at their facility. After discussion, Commissioner Paschal moved for Lee County General Service to mow grass at the Boys and Girls Club when they are in the area. Upon a vote, the results were as follows: 7