2009 - 07-20-09 Regular Meeting - Laserfiche WebLink

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BOOK 22 P,9Gt 930 Reives moved to approve the Interlocal Contract for 911 and Interlocal Agreement for Dispatch Services with the City of Sanford, copies of which are attached to these minutes and by this reference made a part hereof, and to let citizens send written complaints to the Commissioners, who will act as the grievance committee. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, and Reives Nay: Shook The Chairman ruled the motion had been adopted by a six to one vote. The Board considered the Lee County Tax Collector's Annual Settlement. Tax Administrator Dwane Brinson stated each year the Tax Collector must make settlement with the governing body per North Carolina Gen Stat 105-373 where the governing board charges the Tax Collector with collecting taxes for the current fiscal year. This "charge" gives the Tax Collector authority to use enforced collection measures and gives notice that the tax lien is first in priority. Mr. Brinson presented a power- point presentation highlighting aspects of this year's settlement as well as the performance of the tax office for FY 2009. Commissioner Reives moved to approve The Order Authorizing the Lee County Tax Collector to Collect Taxes and a Resolution Approving Tax Collector's Annual Settlement for FY 2009 and Prior Years, copies of which are attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered their meeting schedule for the month of September 2009. Commissioner Kelly moved to hold one meeting at 6:00 p.m., Monday, September 21, 2009. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a voting delegate for the Annual North Carolina Association of County Commissioners (NCACC) conference scheduled for August 27-30 in Catawba County. Each Board of Commissioners is asked to select a voting delegate who will be responsible for casting their county's vote during the annual business session. Commissioner Kelly nominated Commissioner Dalrymple as Lee County's voting delegate for said conference. Upon a vote, the results were as follows: Aye: Dalrymple, Hayes, Kelly, Oldham, Paschal, Reives, and Shook Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a Purchasing and Contracting Policy for the County. Finance Director Lisa Minter told the Board that Lee County has operated under an informal purchasing policy for years following North Carolina General Statures for formal bids and requiring informal bids at a threshold of $5,000 rather than the statutory threshold of $30,000. At the June Commissioners' meeting, questions were raised about how the County handles informal bids. A "draft" policy was submitted to the Board 6