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BOOK 22 Pact 982 (b) Garbage pickup/Yard Waste Fees - Fees for these services that are deferred are primarily for businesses and not family or household customers. Records kept for these accounts may include the following identifying information: A person's name, business name, address and telephone number. These accounts do not contain social security or Federal Identification numbers so the risk of identity theft and potential of identity theft is low. (c) Health Department - The Lee County Health Department provides services for which clients are allowed to defer payment; therefore the regulations of FACTA do apply. There are at least three special considerations for local health departments in developing an Identity Theft Prevention Program: (1) health departments' obligation to comply with medical confidentiality laws; (2) their obligation to comply with nondiscrimination laws; and (3) their role as a provider of essential public health services. Procedures 1. Managing, maintaining, and storing sensitive and confidential information (a) Employees who have access to sensitive and confidential information are required to create, handle, maintain, and dispose of such information with prudent care in order to ensure proper security. Access to sensitive and confidential information will be limited and only provided in order for authorized employees and contractual third parties to perform essential tasks for County business. (b) The following procedures should be followed while creating, handling, maintaining, storing, and disposing of sensitive information. • Enter information directly to a final destination (i.e. computer system) and refrain from documenting the information in other areas. • Sensitive information should not be included on e-mails. • Sensitive information should not be included on printed reports except as needed for the performance of essential tasks. • Maintain documents that contain sensitive information in a secured area and limit access to the area. • If possible, utilize encryption to secure information in the database or storage system. • Do not leave a computer unattended if sensitive information could be accessed by unauthorized individuals. While away from the computer, log off or lock the workstation. • Do not store files with sensitive information on laptops or on flash drives unless the information and the device can be secured and not accessible to unauthorized individuals. Identity Theft/Red Flag Rules Page 4