2007 - 10-01-07 Regular Meeting - Laserfiche WebLink

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0 BOOK 21 PAGE 8360 year's 2008-09 budget. The debt repayment schedule is basically structured so the county can borrow again in five-years from the last issuance; which will be in 2011, unless a significant tax increase is approved. Mr. Crumpton addressed the following as his "top ten" priorities that need to be identified in the coming months: 1. Space Needs - (A) Poor working conditions, safety issues and operational issues/customer convenience at the Community Development office, (B) Emergency Management and Fire Marshal's offices have outgrown their space, which is currently located at City Hall, and (C) overcrowding and lack of storage space for files at the Government Center. 2. Performance Measures Initiative - Whether or not the Board approves a Merit Pay Program, Performance Measures need to continue and be enhanced so we can measure how we are performing as an organization. It is also felt that performance Measures can tie into an Annual Review/Evaluation of each employee. Employee evaluations need to be completed on an annual basis with a six-month progress evaluation completed during the year on all full time employees. 3. Overall Organization/Position Classifications/Departments - Needs to be studied for reorganization into functional requirements. Mr. Crumpton will address this more in detail during the upcoming budget process. 4. General Services - This department needs to be reorganized since the Assistant County Manager position has been eliminated. Clear lines of authority and reporting will be set up when the new General Services Director position is filled. 5. Time and Attendance Program - Time and attendance-payroll management system needs to be implemented as soon as possible. This project is currently under construction. 6. Safety Issues - Safety needs to be at the top of the list. Accident Review Committee and Safety Committees need to be meeting and active in reducing injuries and accidents. Workers Comp and Property and Liability premiums appear to be high for a County this size. This is mainly due to the number of claims submitted and increases in payroll dollars. 7. Solid Waste - The closure of the County's C&D landfill will be addressed later in the meeting. Mr. Crumpton feels that waste issues need to be addressed - collection - private versus public. 8. County Vehicles - County vehicles need to be purged as many are un-necessary, causing higher premiums. Also need to review the vehicle maintenance costs and review alternatives. 9. Customer Service - Need to continue the good work that has been started with the Customer Service training. Needs to be taken to a higher level. 10. Overall Attitude of Employees - Morale appears to be improving daily. Need to change how people think about their jobs and what there job is. Principles such as teamwork, continual improvement, and being a great customer service agency will be discussed constantly. Departments will be challenged to shrink to greatness. Mr. Crumpton believes that smaller teams work better than bigger teams. The bureaucratic process doesn't have time to stop a lean organization from making changes and improving. If it is the Board's wish to hold the tax rate next year, the idea of operating a lean and efficient workforce will have to be the main focal point. After some discussion, Commissioner Smith moved to accept Mr. Crumpton's 90-Day Report to the Board. Upon a vote, the results were as follows: