Minutes - April 15, 2013 Regular Meeting

Home Browse Search

BK - 00025 PG:0498 The Board considered bids for the purchase of scanners for Social Services. Social Services Director Brenda Potts stated that $41,748 was allocated in the FY 2012 -13 budget to purchase scanners to be used for scanning documents into NC Fast and Laserfiche. A total of 12 bids were received (copy of bid sheet attached), with the lowest bid that met specifications being $32,760 from HMB Inc., Westerville, Ohio. No local vendors submitted bids. Ms. Potts stated one lower bid was received in the amount of $30,870 but that particular machine did not meet the required specifications. After discussion, Commissioner Smith moved to accept the low bid of $32,760 from HMB Inc., Westerville, Ohio, as presented. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. Finance Director Lisa Minter presented Budget Amendment # 04/15/13/14 which appropriates $12,479 in additional Healthy Communities money awarded by the State to the Health Department. Funds will be used to help improve Horton Park. Commissioner Frazier moved to approve Budget Amendment # 04/15/13/14, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a Resolution Adopting Ad Valorem Method of Sales Tax Distribution for FY 2013 -14. County Manager John Crumpton presented a Resolution for consideration that would change the sales tax distribution from the per capita method to the ad valorem method. Mr. Crumpton stated that based on a recommendation in the Evergreen Performance Audit, the Board has been considering a change in the method of sales tax revenue distribution adopted by the Board of Commissioners. The schedule applies to the FY 2012 -13 ad valorem distribution allocation to the actual revenues received in FY 2011 -12. It was also noted that if approved, all taxing districts in the County would receive part of the sales tax, including the fire districts and the Central Business District. To change the method of distribution, the Board must adopt a Resolution during the month of April choosing the ad valorem method distribution for the next fiscal year and file a certified copy of the Resolution with the State Department of Revenue in Raleigh within 15 days of the adoption of the resolution. It was brought to the Boards' attention that if the Resolution was approved it would affect the last two months of this fiscal year with the City of Sanford losing approximately $200,000 and the Town of Broadway losing approximately $20,000. The Board discussed making up the shortfall to the City and Town through Letters of Agreement we have with them. Commissioner Womack stated he did not want to "cut the rug" from Sanford or Broadway this fiscal year; only wants to change the method of sales tax for next year. After further discussion, Commissioner Womack moved to approve the Resolution Adopting the Ad Valorem Method of Sales Tax Distribution for Fiscal Year 2013 -14, a copy of which is attached 5