Agenda Package 5-6-13 Reg. Meeting

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The Board considered bids for the purchase of scanners for Social Services. Social Services Director Brenda Potts stated that $41,748 was allocated in the FY 2012 -13 budget to purchase scanners to be used for scanning documents into NC Fast and Laserfiche. A total of 12 bids were received (copy of bid sheet attached), with the lowest bid that met specifications being $32,760 from HMB Inc., Westerville, Ohio. No local vendors submitted bids. Ms. Potts stated one lower bid was received in the amount of $30,870 but that particular machine did not meet the required specifications. After discussion, Com issioner Smith moved to accept the low bid of $32,760 from HMB Inc., Westerville, Ohio, a ented. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, nd Nay: None ° The Chairman ruled the motion had been adopted Finance Director Lisa Minter presented Budg&AmenAkent # 04/15/13/14 which The Chairman ruled the motion had be adopted unanimously. The Board consid Resolution 96pting Ad Valorem Method of Sales Tax Distribution for FY 201 unty Manager John Crumpton presented a Resolution for consideration that wo hang he sales tax distribution from the per capita method to the ad valorem method. r. at based on a recommendation in the Evergreen Performance Audit, the has been considering a change in the method of sales tax revenue distribution adopted a oard of Commissioners. The schedule applies to the FY 2012 -13 ad em distributio ocation to the actual revenues received in FY 2011 -12. It was als ' approved, all taxing districts in the County would receive part of the sales tax, i ding the districts and the Central Business District. To change the method of dis n, the Bo must adopt a Resolution during the month of April choosing the ad valore thod dis ution for the next fiscal year and file a certified copy of the Resolution with the De rtment of Revenue in Raleigh within 15 days of the adoption of the resolution. I rought to the Boards' attention that if the Resolution was approved it would affect the last o months of this fiscal year with the City of Sanford losing approximately $200,000 an the Town of Broadway losing approximately $20,000. The Board discussed making up the shortfall to the City and Town through Letters of Agreement we have with them. Commissioner Womack stated he did not want to "cut the rug" from Sanford or Broadway this fiscal year; only wants to change the method of sales tax for next year. After further discussion, Commissioner Womack moved to approve the Resolution Adopting the Ad Valorem Method of Sales Tax Distribution for Fiscal Year 2013 -14, a copy of which is attached 5