Minutes - March 18, 2013 Regular Meeting

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V BK - 00025 PG The Board considered an agreement between the Lee County Health Department and Lee County Industries. Health Director Terrell Jones asked the Board to approve an agreement between his department and Lee County Industries (LCI) for the scanning of medical records. Funding for this project was approved in the 2012 -13 budget beginning in January 2013. The agreement is for $5,000 in scanning software and $41,668 for scanning of back files. Mr. James Womack, Business Development Director for LCI answered questions and stated that LCI staff has been trained and is ready to begin work. Commissioner Frazier joined the meeting at this time. Mr. Jones further stated that his department was working on an Imaging Policy to be approved in the near future. After discussion, Commissioner Smith moved to approve the scanning agreement between the Lee County Health Department and Lee County Industries, a copy of which is attached to these Minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered an FY 2012 -13 Seniors Health Insurance Information ( SHIIP Outreach Grant. Senior Services Director Debbie Davidson asked the Board to approve a contract to receive $1,000 in grant funding to hold outreach events on How to Read Your Medicare Summary. No matching funds are required for the grant. Ms. Davidson stated funds are proposed to be used in the SHIIP program to assist with outreach events to Medicare recipients in understanding their summary of benefits statements. The outreach is to be provided between January 30, 2013 and June 30, 2013. After discussion, Commissioner Frazier moved to approve the FY 2012 -13 Seniors Health Insurance Information Outreach Grant as presented. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Knecht, Parks, Reives, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered Budget Amendment #03/18/13/12. Finance Director Lisa Minter stated the Budget Amendment appropriates funds for the following: Planning - $2,375 from Fund Balance to cover the Rice Road house demolition, Airport — revenues and expenses to cover payroll costs for the Airport Manager position, Miscellaneous Expense - $21,794 from Reserve for Worker's Compensation to cover budget shortfalls, E -911 Communications - $53,773 for 911 consoles for the backup 911 center in the Emergency Operations Center, and 4