Minutes - 2-20-2013 Interlocal Study Committee

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BK:00025 PG - 0403 LEE, COUNTY Committed Today for a Better Tomorrow JOINT MEETING OF THE COMMITTEE TO STUDY INTERLOCAL AGREEMENTS BETWEEN THE COUNTY OF LEE AND CITY OF SANFORD FEBRUARY 20, 2013 The joint sub - committee appointed to study interlocal agreements between the County of Lee and the City of Sanford met for their second meeting at 11 a.m., Wednesday, February 20, 2013 in the West End Conference Room, Sanford City Hall, 225 E. Weatherspoon Street, Sanford, North Carolina. Commissioner appointed members present were Amy M. Dalrymple, Kirk D. Smith, and James K. Womack. City Council appointed members present were Poly Cohen, Sam Gaskins, and Rebecca Wyhof. Staff in attendance included County Manager John Crumpton, City Manager Hal Hegwer, Assistant County Manager /Finance Director Lisa Minter, City Attorney Susan Patterson, and Clerk to the Board Gaynell Lee. Commissioner Womack stated he had met on February 19th with Community Development Director Bob Bridwell to discuss issues discussed at the first meeting. Mr. Womack suggested the County find a way in the upcoming year to relocate the entire Planning /Community Development/Inspections /GIS Departments who needed to be located in one building, along with Mr. Bridwell. Currently these departments are located in several buildings which makes it hard for Mr. Bridwell to supervise. The Mental Health building located on Carbonton Road was discussed as a possible location for these offices to move in to. The department would remain as the joint City- County Planning Department. There is still a need for a list of reports to be provided to the City and County on a monthly basis by Mr. Bridwell and he will be asked to appear before the Commissioners monthly to give updates and reports. Mr. Crumpton stated he would talk with the Sandhills Center about moving them from the Carbonton Road location to another location provided by the County. Increasing fees to cover expenses in the Building Inspections Department was discussed. At one time, the department was able to cover most of their expenses with building permit fees, but that changed during the recession. Currently permit fees for Sanford -Lee County are below the average around the state. Increasing permit fees will help offset the expenditures and will be addressed in the upcoming budget. The Committee discussed tax collections which the City pays 1 percent to the County for collection of city taxes. The City thinks they pay too much for this service and would like to be charged a flat fee; the City requested they pay the County the exact cost associated with the collection of City taxes. County Committee members would like to increase the fee to 2 percent. Commissioner Womack gave a brief update on an EDC meeting held earlier on this date. The EDC is interested in creating a single entity — a public - private collaboration for economic and