Laserfiche WebLink
• Last name <br />• Middle initial (optional) <br />• Date of birth <br />3. Uploading of documents into the repository. <br />a. These are the search fields the Customer will utilize when looking up a file. Each <br />electronic folder will have subfolders that papers will be directed to. These <br />subfolders will be named the following, as defined by the Customer: <br />• Problem /Need List <br />• Immunizations <br />• Lab <br />• Consents <br />• Personal Data <br />• Notes <br />• Health Clinics <br />• Special Programs <br />• WIC <br />• Other Reports <br />• Output <br />• LCI will utilize a cloud -based SaaS (Software as a Service) application that will allow users <br />to login through a URL (website) from their desktop anywhere you have internet access. <br />Upon validating your login credentials, users will have the ability to view, download and <br />print based on pre- defined security settings. This will be described in greater detail as <br />needed upon the initial setup of the site. <br />• As the documents are scanned, PDF images of the files will be uploaded from LCI to the <br />SaaS. The Customer will have unique usernames and passwords. <br />• Paper files will be returned to the physical file in which they came, but will NOT be <br />reattached to the folder. Divider tabs will have been removed, and will not be replaced. <br />Divider tabs will be returned to the Customer. <br />• Full boxes of scanned files will be returned to the Customer in the boxes in which they <br />were received. Long term storage of paper files is the responsibility of the Customer. <br />• Security <br />• Records will be picked up in LCI's locked box truck. They will be transported directly to <br />LCI, with no stops. Once truck is backed into LCI's loading dock, boxes /files will be <br />captured on surveillance video cameras, and video is maintained for 90 days. A Change <br />of Custody Form will again be signed by both the LCI truck driver, and the designated LCI <br />Conversion Representative. <br />• LCI's facility has 24/7 security system, monitored by a third party surveillance company. <br />The document conversion division is accessible via keycoded locked doors only to <br />authorized personnel. <br />5 <br />