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v <br />The Board considered Budget Amendment # 02/04/13/11. Finance Director Lisa Minter <br />presented said Budget Amendment which appropriated funds to Social Services for the salary of 1 full - <br />time IMC II position in the Food & Nutrition Unit ($16,607) and $23,256 for 3 temporary IMC -Tech <br />positions for approximately 4 months. The Budget Amendment also included a $500 donation to the <br />Animal Shelter for the purchase of a pressure washer. Commissioner Knecht moved to approve <br />Budget Amendment # 02/04/13/11 as presented, a copy of which is attached to these Minutes and by <br />this reference made a part hereof. Upon a vote, the results were as follows: <br />Aye: Dalrymple, Frazier, Knecht, Parks, Smith, and Womack <br />Nay; None <br />Absent: Reives <br />The Chairman ruled the motion had been adopted unanimously. <br />The Board considered an Electronic Records Policy for the Lee County Finance Office. Finance <br />Director Lisa Minter stated the Finance Office began using ;Laserfiche to scan and store copies of <br />accounts payable checks and invoices during FY 2008. The system has proven to be a very useful and <br />reliable program. A policy has been developed to allow the office to stop storing duplicate copies of <br />checks and invoices that have been scanned. Records retention policies require that invoices be kept <br />for 3 years past the completion of the audit. Ms. Minter stated that with the policy, they can destroy <br />invoices after they have been scanned and a sampling of scans has been done to check for accuracy. <br />Based on the amount of space they now have, the plan is to keep copies of the current year's invoices <br />and one prior year. After discussion, Commissioner Smith moved to approve the Electronic Records <br />System Policy for the Lee County Finance Office, a copy of which is attached to these Minutes and by <br />this reference made a part hereof. Upon a vote, the results were as follows: <br />Aye: Dalrymple, Frazier, Knecht, Parks, Smith, and Womack <br />Nay: None <br />Absent: Reives <br />The Chairman ruled the motion had been adopted unanimously. <br />The Board discussed a paperless agenda proposal presented by County Manager John <br />Crumpton. Mr. Crumpton stated that Chairman Parks asked him to look into the use of Ipad's for <br />agenda management. Currently the Clerk to the Board makes twelve sets of paper agenda's for each <br />meeting. A copy of the completed agenda is copied to a PDF file for public review. This PDF file can <br />be copied onto the Ipad in "Goodreader", which will allow the user to read and make notes in the file. <br />This process will save time and money for the staff and County. Mr. Crumpton stated that the City of <br />Sanford and the Lee County Board of Education are already using this system. IT Director Kyle <br />Edwards showed Board members various functions the Ipad had during a power -point presentation. <br />Funds for the Ipad's and setup cost will be transferred from Fund Balance if approved. Commissioners <br />can have the option of purchasing the Ipad themselves or leaving the units as County property. <br />Commissioner Womack suggested that the Board discuss and analyze what the Board wants and <br />needs and to look at the full range of needs. Commissioner Parks stated that everyone needed to think <br />about the matter and see what they would be comfortable with and to give IT Director Kyle Edwards <br />feedback so he can look at different devices. No action was taken. <br />The Board considered a Resolution presented and moved for approval by Commissioner Smith <br />To Preserve and Defend the United States Constitution and the North Carolina Constitution relating to <br />gun control, a Resolution in support of the Second Amendment. County Attorney Neil Yarborough had <br />