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LEE COUNTY <br />Committed Today for a Better Tomorrow <br />LEE COUNTY BOARD OF COMMISSIONERS <br />ITEM ABSTRACT ITEM NO. IV. E. <br />XX Information <br />Meeting Date: February 4, 2013 _ Action Item <br />Consent Agenda <br />SUBJECT Agenda Management — IPAD proposal <br />DEPARTMENT Administration / IT <br />CONTACT PERSON John Crumpton / Kyle Edwards <br />REQUEST Consider Purchasing IPAD's to be used by the Commissioners for <br />Agenda Management. <br />SUMMARY Chairman Parks asked that Administration and IT look into the use <br />of IPAD's for agenda management. Currently, the County Clerk makes 12 sets of paper agenda's <br />for each meeting. She already is copying the agenda to a PDF file for public review. This PDF <br />file can be copied onto the IPAD in Goodreader, which will allow the user to read and make notes <br />in the file. This process saves time and money for the staff and County. The City of Sanford and <br />the Lee County Board of Education are already using this system. Kyle Edwards can show each <br />Commissioner how the system works. Since this is the first meeting where this issue is being <br />discussed, we are not asking for a vote on the proposal. After the meeting, I encourage each of <br />you to talk with Kyle and test out an IPAD. <br />BUDGET IMPACT See attached letter from the County Manager — Funds will be <br />transferred from fund balance to pay for the IPAD's and setup cost. If approved, the <br />Commissioners can have the option of purchasing the IPAD's themselves or leaving the units as <br />County Property. <br />ATTACHMENT(S) <br />PUBLIC HEARING <br />PRIOR BOARD ACTION <br />RECOMMENDATION <br />Letter from County Manager <br />No <br />N/A <br />Information Only At This Time. <br />