Agenda Package 1-7-13 - Reg. Meeting

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61.1 suggestions for the Lee County Policy at the first meeting in January 2013. Discussion followed but no action was taken. The Board discussed Commissioner's Financial Policy changes. Commissioner Womack discussed the need to update the 2007 group of Financial Policies. The current version of financial policies dates back to May 2007. At that time, Commissioner Reives and the Finance Committee put together a set of financial policies addressing debt, fees and charges, fund balance, competitive employment, and tax rates. At least two of the policies require updates — (1) Policy Debt and Debt Service; and (2 the Policy addressing ad valorem tax rates not changing exce during revaluation years. Commissioner Womack stated these policies should be reviewed and side red each year and updated as appropriate and he hoped for a consensus on the changes a the January 7 th meeting. Discussion followed but no action was taken. The Board discussed FY 2013 -14 Budget Planning Guidance. Commissio omack discussed the need to provide the County Manager with early p g guidance that h can use in developing the 2013 -14 County budget. It was stated t several Commissioners believe it appropriate for the Board to provide consensus - driven plan guid ce to the County Manager to help in developing his budget. This affords several advant a 'ch ' e the following: 1. Avoids confusion and late -stage major adjust in fiscal planning stemming from Commissioner's review of the budget late in rocess, 2. Helps determine the will of the Board earlier in the b rocess, 3. Helps establish fiscal priorities for the Manager to tak to account during internal budget deliberation,'/ 4. Helps "target" areas for incre uction, 5. Identifies those areas from the v . (and LCSS Financial Review) that merit inclusion in the Man ' e rop budget, 6. Drives Commissioner interactio ° uch ea her in the budget process to identify consensus and the will o' a Board on matters such as tax rate, sales tax distributi method, departme spending levels, capital improvement priorities Discussion of the join zy meretween e City and County were discussed. After discussion, Commissioner Shook mov anager to give the City of Sanford six -month notice of the Boards intent to end the c interlocal agreements on Community Development, Planning and Zoning, Building Inspections, G Collections, Space Rental at the Federal Building, and Animal Control Serv' ective June 30,1 13. Upon a vote, the results were as follows: Aye:'% Irymple, Frazier, Parks, Reives, Shook, Smith, and Womack Nay. ne led the motion had been adopted unanimously. After further di ion of the Budget Planning Guidance and upcoming Capital Improvement Program (CIP), Commis ner Smith moved to approve the FY 2013 -14 Budget Planning Guidance as presented by Commissioner Womack and to suspend the CIP planning process for this year. Upon a vote, the results were as follows: Aye: Dalrymple, Frazier, Parks, Reives, Shook, Smith, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously.