Laserfiche WebLink
j <br /> N.C. Parks and Recreation Trust Fund Accessibilitv for Parks Proiect Agreement <br /> for every five dollars of funding provided by the State. To be eligible,project costs must be incurred during the <br /> period covered by this Agreement, be documented in the grant application,described in the project scope of <br /> this Agreement, and initiated and/or undertaken after execution of this Agreement by the Grantee and the <br /> Department. The Department shall only pay or reimburse the Grantee for reasonable,eligible costs actually <br /> incurred by the Grantee that do not exceed the AFP grant award amount for the Project outlined on page 1 of <br /> this Agreement. <br /> 2. Payment shall be made in accordance with this Agreement, the Scope of Work (Attachment B), and PARTF <br /> statutes and rules. Payment for work performed will be made upon receipt and approval of invoice(s) from <br /> the Grantee documenting the costs incurred in the performance of work under this Agreement. Invoices may <br /> be submitted to the Contract Administrator quarterly. Final invoices, including accounting records that <br /> document all expenditures and request for reimbursement, must be received by the Department for approval <br /> prior to or at the time of the close-out inspection. Accounting records should be based on generally accepted <br /> local government accounting standards and principles. All accounting records and supporting documents will <br /> clearly show the Project Number and Project Title to which they are applicable. <br /> 3. Records created or obtained under this Agreement shall not be destroyed, purged or disposed of without the <br /> express written consent of the Department. State basic records retention policy requires all grant records to <br /> be retained for a minimum of five(5)years or until all audit exceptions have been resolved,whichever is longer. <br /> Also, if any litigation,claim, negotiation, audit, disallowance action, or other action involving this Agreement <br /> has been started before expiration of the five-year retention period described above, the records must be <br /> retained until completion of the action and resolution of all issues which arise from it,or until the end of the <br /> regular five-year period described above,whichever is later. <br /> 4. The State Auditor and the Department's internal auditors shall have access to persons and records as a result <br /> of all contracts and grants entered into by state agencies and or political subdivisions in accordance with <br /> General Statute 147-64.7. Additionally, as the State funding authority, the Department shall have access to <br /> persons and records as a result of all contracts or grants entered into by State agencies or political subdivisions. <br /> 5. The Grantee agrees to refund to the Department,subsequent to an audit of the project's financial records,any <br /> costs disallowed or required to be refunded to the Department on account of audit exceptions.The Grantee <br /> agrees that any unused State-awarded funds remaining after the completion of the project or termination of <br /> this Agreement shall revert back to the Department to be deposited into PARTF for distribution by the PARTF <br /> Authority. <br /> 6. The Parties agree and understand that the payment of the sums specified in this Agreement is dependent and <br /> contingent upon and subject to the appropriation, allocation and availability of funds for this purpose to the <br /> Department. <br /> Section 11. Proiect Execution <br /> 1. The Grantee may not deviate from the Scope of Work outlined in Attachment B without the prior written <br /> approval of the Department. When the Grantee seeks to change an element of the project,including,but not <br /> limited to,the project scope, a revised estimate of costs,a deletion or additions of project deliverables,or an <br /> extension of the Agreement period, the Grantee must submit in writing a request to the Department for <br /> approval. <br /> 2. The Grantee agrees to permit periodic audits and site inspections by the Department to ensure work progress <br /> in accordance with the approved project, including a required close-out inspection upon project completion. <br /> After project completion, the Grantee agrees to conduct compliance inspections at least once every five (5) <br /> years and to submit a Department-provided inspection report to the Department. <br /> Page 2 of 10 <br />