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Minutes - Nov. 5, 2012 Regular Meeting
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Minutes - Nov. 5, 2012 Regular Meeting
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BK 00025 PG <br />Register of Deeds <br />Records Retention and Disposition Schedule <br />The records retention and disposition schedule and retention periods governing the records series listed herein are <br />hereby approved. In accordance with the provision of Chapters 121 and 132 of the General Statutes of North <br />Carolina, it is agreed that the records do not and will not have further use or value for official business, research, <br />or reference purposes after the respective retention periods specified herein and are authorized to be destroyed <br />or otherwise disposed of by the agency or official having custody of them without further reference to or approval <br />of either party to this agreement. However, records lubject to audit or those legally required for ongoing official <br />proceedings must be retained until released from such audits or official proceedings, notwithstanding the <br />instructions of this schedule. Publk records including electronk records not listed in this schedule are not <br />authorized to be destroyed. <br />This local government agency and the Department of Cultural Resources agree that certain records series possess <br />only brief administrative, fiscal, legal, research, and reference value. These records series have been designated by <br />retention periods which allow these records to be destroyed when "administrative value ends." The local <br />government agency hereby agrees that it will establish and enforce internal policies setting minimum retention <br />periods for the records that Cultural Resources has scheduled with the disposition instruction "destroy when <br />administrative value ends." If an office does not establish internal policies and retention periods, the office is not <br />complying with the provisions of this retention schedule and is not authorized by the Department of Cultural <br />Resources to destroy the records with the disposition instruction "destroy when administrative value ends." <br />It is further agreed that these records may not be destroyed prior to the time periods stated; however, for <br />sufficient reason they may be retained for longer periods. This schedule is to remain in effect from the date of <br />approval until it is reviewed and updated. <br />APPROVAL RECOMMENDED <br />� ed- Qr..g, 4 . y'►. Q-�.,w �, OTC• -� C r - - Ko <br />Register of Deeds Sarah E. Koonts, Director <br />Division of Archives and Records <br />APPROVED <br />Erman inda A. Carlisle, Secretary <br />and of County Commissioners Department of Cultural Resources <br />Name f County <br />October 10, 2012 <br />
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