Agenda Package - 11-5-12 Reg. Meeting

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V C 12. Clearance Guidelines, 13. Rehabilitation Guidelines, 14. Rehabilitation /Reconstruction Guidelines, 15. Hook -Up Guidelines, 16. Public Facilities Guidelines, 17. Complaint Procedure, 18. Contracts Officer Designation, 19. Labor Standards Officer Designation, 20. Verification Officer Designation, 21. Just Compensation Officer Designation, and 22. Financial Management Procedure. Commissioner Womack moved to approve the Resolution and Program'\Manual for the Scattered Site 2011 Community Development Block Grar t Project)as presented, copies of which are attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: A }� Aye: Hayes, Oldham, Parks, Paschal, Shook and Womack Nay: None j� Absent: Reives The Chairman ruled the motion ha`dben- adopted unanimously. The Board discussed the Field House�Project/at Southern Lee High School. County Manager John Crumpton stated that in an effort to make the Field House Project simpler, the Baseball Boosters Club has proposed reducing the scope of the project from the original plan down to 1200 square feet: The Boosters Club has hired General Contractor Rex Brown to construct the building. Basically, Mr. Brown is donating his time for construction of the project. The only cost to th5,p!oject at th, is t ime will now be materials at an estimated cost of $29,000. Mr. Crumpton stated the Boosters_Club is now asking that the Board of Commissioners allow them to build the facility bidding the project and allow them to pay all bills for the project. The Board of Commissioners, at their June meeting, approved a Resolution allowing the construction-of the Field House by the Southern Lee Baseball Boosters Club. When the Board of%Ed cu atio`n requested changes to the Resolution concerns developed and the next action was a recommendation by our Interim County Attorney to require the County to take over he project due to the cost and bidding statute concerns. After discussion, Interim County Attorney Neil Yarborough stated he was not comfortable with the project because it will be constructed on County property and will become the County's liability and responsibility once completed. Mr. Yarborough expressed concerns that it needed to be a County managed project and sFiould be treated as a capital improvement project with the money coming into the County and expended by the County's procurement policy. The County should know where the money is at all times. After further discussion, it was agreed that the County Manager and Interim County Attorney would meet later in the week with members of the Southern Lee High School Band Boosters Club, Contractor Rex Brown, and a representative from the Board of Education to further discuss the project. No action was taken. 3