6-20-22 BOC Regular Meeting - Laserfiche WebLink

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A. The subrecipient must submit proposed Federal projects to Lee County's Finance Director for review. In addition to other required information, all proposed project submissions must delineate estimated costs by cost item. B. Along with a general review of project eligibility and conformance with other governing board management directives per the Project Review and Subaward Policy, Lee County's Finance Department must review estimated costs for specific allowable cost requirements, budget parameters, indirect rates, fringe benefit rates, and those activities/costs that require pre-approval by the Federal awarding agency. C. If a proposed project includes a request for an unallowable cost, the Fiscal Recovery Manager or Assistant Finance Director will return the proposal to the subrecipient for review and, if practicable, resubmission with corrected cost items. D. Once a proposed project budget is pre-approved by the Finance Department the subrecipient personnel responsible for implementing the project must conform actual obligations and expenditures to the pre-approved project budget. POST-EXPENDITURE COST ALLOWABILITY REVIEW Each recipient must submit an invoice or other demand for payment to support each project expenditure. The timing of these submissions will be detailed in each subrecipient's subaward terms. The submitted documentation will undergo a second review by the Fiscal Recovery Manager or Assistant Finance Director to ensure that actual expenditures comprise allowable costs. The purpose will be to ensure submitted expenditures are properly identified and are included in the pre-approved budget. Should the budget need amending, the submitter will contact the Fiscal Recovery Manager or Assistant Finance Director to request approval of the amendment and provide documentation supporting the change. A. All invoices or other demands for payment must include a breakdown by cost item. The cost items should mirror those presented in the proposed budget for the project. If an invoice or other demand for payment does not include a breakdown by cost item, the Fiscal Recovery Manager or Assistant Finance Director will return the invoice to the project manager and/or vendor, contractor, or subrecipient for correction. B. The Fiscal Recovery Manager or Assistant Finance Director must review the individual cost items listed on the invoice or other demand for payment to determine their allowability and allocability. If all cost items are deemed allowable and properly allocable per the Fiscal Recovery Manager or Assistant Finance Director, then invoice amount will be entered in the appropriate log to ensure the contract is not over budget. 11