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INTERNAL CONTROL <br /> COST ALLOWABILITY REVIEW PROCESS <br /> PREAPPROVAL COST ALLOWABILITY REVIEW <br /> Before a Federally-funded project is authorized, Lee County Finance Director must review the <br /> proposed cost items within an estimated project budget to determine whether they are allowable <br /> and allocable and whether cost items will be charged as direct or indirect expenses. This review <br /> will occur concurrently with the review of project eligibility and before obligating or expending <br /> any Federal funds. <br /> A. The County Development Service Director must submit proposed Federally funded <br /> projects to Lee County's Finance Director for review. In addition to other required <br /> information, all proposed project submissions must delineate estimated costs by cost <br /> item. <br /> B. Along with a general review of project eligibility and conformance with other governing <br /> board management directives, Lee County's Finance Department must review estimated <br /> costs for specific allowable cost requirements, budget parameters, indirect rates, fringe <br /> benefit rates, and those activities/costs that require pre-approval by the Federal awarding <br /> agency. <br /> C. If a proposed project includes a request for an unallowable cost, the Finance Department <br /> will return the proposal to the requesting party for review and, if practicable, <br /> resubmission with corrected cost items. <br /> D. Once a proposed project budget is pre-approved by the Finance Department the local <br /> government personnel responsible for implementing the project must conform actual <br /> obligations and expenditures to the pre-approved project budget. <br /> POST-EXPENDITURE COST ALLOWABILITY REVIEW <br /> Once an expenditure is incurred related to an eligible project, and an invoice or other demand for <br /> payment is submitted to the Finance Department, the Assistant Finance Director or Fiscal <br /> Recover Manager must perform a second review to ensure that actual expenditures comprise <br /> allowable costs. <br /> A. All invoices or other demands for payment must include a breakdown by cost item. The <br /> cost items should mirror those presented in the proposed budget for the project. If an <br /> invoice or other demand for payment does not include a breakdown by cost item, the <br /> Fiscal Recovery Manager or Assistant Finance Director will return the invoice to the <br /> project manager and/or vendor, contractor, or subrecipient for correction. <br /> 9 <br />