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Consolidated Agreement FY23 Page 14 of 28 <br /> 2. LHD shall submit to the NCDHHS Controller's Office a monthly Expenditure Report of the <br /> pertinent month's actual expenditures for all programs via ATC. The Office of the Controller's Aid- <br /> to-Counties Expenditure Control Schedule,published annually in December for the following <br /> calendar year,provides the submission dates for these expenditures. This schedule allows LHD at <br /> least seven days to enter the pertinent month's expenditures into ATC. Failure to meet the reporting <br /> deadline will result in the exclusion of those expenditures for that month. LHD must submit these <br /> monthly Expenditure Reports via ATC consecutively throughout the Consolidated Agreement <br /> period. <br /> The health director and the finance officer will approve the monthly Expenditure Report in ATC, <br /> and the system will alert the staff in the NCDHHS Controller's Office that expenditures have been <br /> approved and certified. The "Certification"verifies that the total State and federal expenditures <br /> reported are valid for the pertinent month's actual expenditures. Local required match expenditures <br /> are part of the Expenditure Report. Funding is based on an allocation method, not a contract method, <br /> and counties receive reimbursement for services provided during one month in the following month. <br /> 3. The final Expenditure Report for the SFY, the last service month to be paid in the SFY, will be May <br /> services,which are reported and paid in June. (Services provided in June and reported in July will be <br /> paid out of the next SFY.) <br /> 4. When Agreement Addenda are supported by federal funding or grants that do not coincide with the <br /> SFY, care must be taken to be attentive to the service month and payment months for each grant as <br /> well as the ending liquidation date for each grant. Expenditures of federal funds must be reported <br /> according to the funding period for a grant. For each grant, the Budgetary Estimate document and <br /> the Funding Authorization document will have service and payment month dates listed. Failure to <br /> report expenditures after the payment period ends may result in non-payment. <br /> 5. LHD shall have the opportunity to submit amended expenditure reports in the month following <br /> discovery of the error. LHD shall not wait to submit all adjustments with the invoice submitted to the <br /> Office of the Controller at the end of May as that will not allow sufficient time for verification of the <br /> adjustments before the last payment in the SFY. <br /> a. In accordance with Paragraph IV.J.4 above, LHD must keep current on reporting adjustments <br /> against federal funds to ensure such adjustments are received in time to be paid within the grant's <br /> payment period. <br /> b. LHD shall review its prior reimbursement claims against payments monthly. <br /> c. Amended expenditure reports must be submitted no later than the next reporting date after the <br /> grant period ends in order to be paid unless an exception is approved by the DPH Budget Office. <br /> d. Any overpayments identified by either the State or LHD will be adjusted out of the next month's <br /> claim for reimbursement by the NCDHHS Controller's Office or by submitting a check to <br /> NCDHHS for payment if it is the last month of the fiscal year or the federal grant is closed. <br /> There is no provision to carry forward funds from one SFY to another; therefore, any adjustment <br /> not included in the June payment(or earlier if the grant period expires during the SFY) shall be <br /> paid from local funds. <br /> V. PERSONNEL POLICIES <br /> A. LHD shall adhere to and fully comply with State and county personnel policies as applicable. <br /> B. Environmental Health Specialists employed by the LHD shall be delegated authority by the State to <br /> administer and enforce State environmental health rules and laws as directed by the State pursuant to <br />