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Consolidated Agreement FY23 Page 11 of 28 <br /> b. For Prior Approval Purposes: <br /> 1) Unless a more restrictive requirement applies in an Agreement Addendum, all equipment <br /> purchased or leased with an acquisition cost exceeding $2,500, where there is an option to <br /> purchase with State/federal funds, the purchase or lease must receive prior written approval <br /> from the appropriate Section and Branch within DCFW and DPH. [See Subparagraph 2 <br /> below for WIC requirements.] For those purchased with Public Health Preparedness and <br /> Response (PHP&R) Branch funds only, any purchase exceeding $2,500 per invoice shall be <br /> treated as a single purchase for prior approval purposes. [For example, on one invoice, the <br /> LHD purchases a computer, monitor, and printer totaling more than $2,500, or purchases six <br /> computers at $500 each.] <br /> 2) For WIC, all computer and medical equipment purchased or leased, must receive prior <br /> written approval from the Branch regardless of cost. In addition, all other tangible assets <br /> (non-computer/medical) with an acquisition cost exceeding $500 must receive prior <br /> approval. Computer accessories, such as keyboards and monitors, do not require approval. <br /> c. For Accounting Purposes <br /> 1) LHD must utilize the depreciation schedule provided by the State for all assets with an <br /> acquisition cost of$5,000 or greater. The accumulated depreciation shall be recorded in the <br /> general fixed assets account group. <br /> 2. Prior approval required for purchases other than equipment: <br /> a. For PHP&R Branch funds, purchases for meals and refreshments must receive prior written <br /> approval from the PHP&R Branch. <br /> b. The use of Women's and Children's Health Medicaid fees for capital improvements requires <br /> prior written approval from the Women's and Children's Health Section. <br /> c. For other prior approval requirements, see individual Agreement Addenda. <br /> IV. FISCAL CONTROL <br /> A. LHD shall comply with the Local Government Budget and Fiscal Control Act, North Carolina General <br /> Statute Chapter 159, Article 3. <br /> 1. LHD shall maintain a purchasing and procurement system in accordance with generally accepted <br /> accounting principles and procedures set forth by the Local Government Commission <br /> (https://www.nctreasurer.com/state-and-1 oc al-government-finance-divi si on/l ocal-government- <br /> commission). <br /> B. LHD shall execute written agreements with all parties who invoice LHD for payment for the provision <br /> of services to patients. Exceptions may be permitted in cases where the patient has a preference for a <br /> non-contracted provider and that provider verbally agrees to abide by program requirements and to <br /> accept program payment as payment in full. <br /> C. When subcontracting, LHD must meet the following requirements: <br /> 1. LHD is not relieved of the duties and responsibilities provided in this Consolidated Agreement and <br /> Agreement Addenda. <br /> 2. LHD will not enter into a subcontractual financial assistance agreement with any entity on the <br /> current North Carolina Office of State Budget and Management (OSBM) "Suspension of Funding" <br /> list (SOFL) and shall withhold funds not yet disbursed until the entity has been removed from the <br /> SOFL. Updated SOFLs are released weekly and are available on the OSBM website <br /> (https://www.osbm.nc.gov/management/grants). <br />