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Consolidated Agreement FY23 Page 7 of 28 C. Data/Reporting 1. DCFW and DPH shall provide automated data and surveillance systems to collect DCFW and DPH program-related data from client, service, encounter, and other data on behalf of LHD and other public health programs. DCFW and DPH shall provide business and technical support to the users of these systems. DCFW and DPH shall notify LHD as opportunities and/or timelines for improved or emerging technology systems occur. These systems may include, but are not limited to: a. LHD-Health Services Analysis: for automated reporting of clinical service data fields; b. Environmental Health Inspection Data System (EHIDS) (formerly NC BETS) for Food and Lodging inspection and billing data; c. Electronic surveys for gathering statewide data for external funders; d. Aid-to-Counties System for reporting and claiming State funds and any federal funds which are allocated by DPH; e. North Carolina Health Alert Network (HAN); f. North Carolina Electronic Disease Surveillance System (NCEDSS); g. North Carolina Immunization Registry (NCIR); h. Electronic Birth Registration System (EBRS); i. COVID-19 Community Team Outreach (CCTO) Tool; j. COVID-19 Vaccine Management System (CVMS); and k. North Carolina Database Application for Vital Events (NCDAVE) for electronic death registration. Other automated data and surveillance systems may be added as they are developed; others may be discontinued. 2. DCFW and DPH shall be responsible in its use of data received and reviewed in its various roles as a public health authority, health oversight agency, and business associate. Protected health information (PHI) received by DCFW and DPH in its capacity as a covered entity or business associate shall be protected as required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) (see Attachment B: Business Associate Agreement Addendum to this Consolidated Agreement). D. Fund Availability and Notification: DCFW and DPH shall provide to LHD the Budgetary Estimates of Funding Allocations no later than February 14 of each year to use in preparation of its local budget proposals per current General Statute unless exceptions are noted in the respective Agreement Addenda. 1. An exception is the Food and Lodging distributions required by N.C.G.S. § 130A-248(d). DPH shall provide the Food and Lodging funding allocation on the Distribution Spreadsheet, which will accompany the Activity 874 Food and Lodging Agreement Addendum. 2. The Food and Lodging Local Health Department Request for Payment Form (DPH EH 2948)will accompany the Agreement Addendum for Activity 874 Food and Lodging and will be provided to LHD no later than March 30 for the State Fiscal Year(SFY) in which payment will be made. DPH shall disperse Food and Lodging funds to LHD upon receipt of the executed Agreement Addendum and the signed, completed, and approved Food and Lodging Local Health LHD Request for Payment Form. 3. DCFW and DPH shall provide a Funding Authorization document to LHD after the receipt of the Certified State Budget.