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3-7-22 BOC Regular Meeting
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3-7-22 BOC Regular Meeting
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4/18/2022 4:17:39 PM
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Admin-Clerk
Document Type
Minutes
Committee
Board of Commissioners
Date
3/7/2022
Book No
33
Page No
964
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Consolidated Agreement FY23 Page 3 of 28 <br /> and resolution of all issues which arise from it, or until the end of the regular five-year period <br /> described above, whichever is later. <br /> B. Data/Reporting <br /> 1. LHD shall report client, service, encounter, and other data as specified by applicable program rules, <br /> Agreement Addenda for State-funded budgets, and by North Carolina Administrative Code. Data <br /> shall be reported through North Carolina's centralized reporting system known as the LHD Health <br /> Services Analysis (LHD-HSA). To ensure that such data is accurately linked to the specific client <br /> served in a manner that results in a unique identifier from the DHHS Common Name Data Service <br /> except as allowed by N.C.G.S. § 130A-34.2, LHD shall allow the State to submit (on its behalf)the <br /> Social Security Numbers of all clients to the Social Security Administration for verification. <br /> 2. LHD shall submit monthly reports of On-Site Wastewater activities to the On-Site Water Protection <br /> Branch in the Environmental Health Section of DPH in the format provided by the Environmental <br /> Health Section. <br /> 3. LHD shall provide access to patient records to authorized staff from DPH and DCFW for technical <br /> consultation, program monitoring, and program evaluation, as specified by this Consolidated <br /> Agreement, Agreement Addenda for State-funded budgets, North Carolina law, North Carolina <br /> Administrative Code, and federal law and regulation. <br /> 4. LHD shall report client, service, encounter, and other data as specified by applicable program rules, <br /> Agreement Addenda for State-funded budgets,North Carolina General Statutes, the North Carolina <br /> Administrative Code, and/or federal law or regulation. Data shall be reported through North <br /> Carolina's centralized reporting system, LHD-HSA. <br /> 5. LHD shall provide Network and interne access at its facilities (or to the county network where <br /> desired) in order to: <br /> a. Connect with critical data and surveillance systems including, but not limited to, the North <br /> Carolina Health Alert Network (HAN),North Carolina Electronic Disease Surveillance System <br /> (NCEDSS),North Carolina Immunization Registry (NCIR), Local Health Department Health <br /> Services Analysis (LHD-HSA), North Carolina Crossroads WIC System, North Carolina <br /> Database Application for Vital Events (NCDAVE), and Electronic Birth Registration System <br /> (EBRS); <br /> b. Rapidly communicate email alerts to and from DPH regarding bioterrorism and public health <br /> topics (outbreaks, emergency alerts, etc.); <br /> c. Access NCDHHS training material and information used for training staff, including access to <br /> webinars; <br /> d. Maintain a secure infrastructure for remote data entry; and <br /> e. Report electronically all required Environmental Health Section inspection data in the format and <br /> frequency specified by DPH. <br /> 6. LHD may utilize security products (e.g., firewalls) of its choosing to maintain network connectivity and <br /> security integrity. The LHD network configuration and security practices must allow communication <br /> with systems within the NCDHHS networks. <br /> 7. LHD shall be responsible to report all privacy and security breaches that may affect NCDHHS data and <br /> surveillance systems to NCDHHS as soon as possible but no later than 24 hours from discovery of the <br /> breach by completing a report at https://security.ncdhhs.gov/. This may include but is not limited to <br /> Ransomware attacks, malicious code execution, or network breaches. LHD's access to NCDHHS data <br /> and surveillance systems may be limited or turned off until proof of remediation is supplied by LHD. <br />
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