Agenda Package - 8-20-12 Reg. Meeting

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Ci i i LEE COU nooVa aQOO Committed Today for a Better Tomorrow LEE COUNTY BOARD OF COMMISSIONERS ITEM ABSTRACT ITEM NO. III. C. _ Information Meeting Date: August 20, 2012 Action Item XX Consent Agenda SUBJECT State Aid to Libraries DEPARTMENT Library CONTACT PERSON Michael Matochik, Library Director REQUEST Approval of FY 2012 -2013 Application for State Aid to Public Libraries SUMMARY In order to receive Lee County's allocation of State Aid to Libraries funding, the State Library of North Carolina requires that the governing board of the county submit an annual application to certify requirements listed on the form. These requirements concern standards for the operation of a modern public library including service to all residents, planning for future development, standard budgeting and fiscal responsibilities, submission of required legal and financial paperwork, etc. The major ongoing requirement concerns the "Maintenance of Effort" (MOE) provision that states in part: "Secure operational funds from local government sources at least equal to the average amount budgeted and available for the previous three years." Due to current economic conditions the county at this time will not meet the MOE level. All requirements are satisfied (or will be at the proper time, for instance when the county audit is completed). Lee County Library uses state funds in most part for purchasing books, magazines and audio /visual materials so as to directly benefit our patrons. BUDGET IMPACT Due to economic conditions the State Library of North Carolina staff at this time does not know exactly what Lee County's allocation will be. The estimate at the date of this memo is $104,460. It will be reduced proportionately as the County reduced the Library budget when audits are reviewed. ATTACHMENT(S) Application for State Aid to Public Libraries PUBLIC HEARING No PRIOR BOARD ACTION N/A RECOMMENDATION Approve Application for State Aid to Public Libraries as presented.