11-1-21 BOC Regular Meeting - Laserfiche WebLink

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IV.B Lee County Library Project 4841-01-21 Basic and Supplemental Services Pricing (Placeholder) Removed. V. NEW BUSINESS V.A Lee County Government Website Re-Design, Migration, and Implementation IT Director Kyle Edwards introduced a website redesign proposal from Revize. A representative from Revize was present to provide additional information and to provide examples of completed projects. The current website is a reiteration of the County's website in 2008. A facelift was provided in 2016/2017, but it was not a functional enhancement. For the last couple of years, staff has been more focused on the website as a core marketing tool for the County. One of the complaints is the ability for departments to update information. Ease of access to search the site is another noted issue. In September, an RFP was sent out directly to seven companies and posted on the website for a month and published in the Sanford Herald. Nine responses were received which varied in price and were able to be narrowed down to four. Two of the vendors didn't meet the specifications because they didn't include a full data migration, and another vendor was not responsive when staff made contact. Staff was looking for a provider that was within budget and could fit the County's long-term goals including focusing on support, security, service level response times, experienced support staff, training opportunities, proactiveness in the lifecycle of the relationship and continual focus as technology moves and changes. Revize is headquartered in Detroit, Michigan. Revize has launched websites for 2,500 municipalities and counties throughout the country. Highlights include updating their system about four times a year so it continuously gets better and the County would not pay extra to benefit from these upgrades as it is included in their pricing. There is also free training any time a new employee comes on board. A couple of key features of the website design include a calendar of events, online forms and a public records request tracker. A product demonstration to provide an overview of the process was provided by the representative from Revize. The demonstration included providing information about their search algorithms and the benefit of it not being like a Google search and a demonstration of how a user could change the language of the site. WebsitePres2l.pptx Motion: Motion to authorize the County Manager to approve the purchase order and business agreement associated with scope of work from Revize on the County's website re-design, migration, and implementation. Mover: Robert Reives For: 7 - Arianna Lavallee, Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith, Bill Carver, Mark Lovick Motion Result: Passed 4