Minutes - June 4, 2012 Regular Meeting

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BK:00024 PG: 0965 Miller's letter stated the county would have no financial responsibilities in the construction of the building as the entire project will be financed through private funds. All maintenance and associated costs will be at the schools expense. After discussion, Commissioner Reives moved to approve a Resolution Authorizing the Construction of a Field House on the Grounds of the Tramway Road Park, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board next heard from School Superintendent Dr. Jeff Moss in reference to a special capital allocation request for a parking lot issue at BT Bullock Elementary School. Dr. Moss stated a report and proposal from Terracon Consultants had been provided for engineering services to remedy the problem of the pavement failure. Terracon would serve not only as engineer but as the developer of the specifications, solicit bids, and coordinate the project. Dr. Moss discussed some of the parking lot issues which include the bus parking loop as being in poor condition and erosion concerns which will have to be addressed through underground drainage to avoid future failure of the lot. He further stated the Board of Education did not have this project budgeted for the upcoming school year and was therefore requesting the Commissioners provide a one -time allocation of between $300,000 and $350,000 to address the paving problem. Commissioner Hayes moved to approve the request from the Board of Education. An action plan for the schools to follow once the project is completed was discussed. Commissioner Parks asked if a cost had been obtained to complete the project in two phases. Commissioner Oldham stated he felt the drainage issue was the key factor to the project. After discussion, Commissioner Hayes withdrew his motion to approve the request from the Board of Education. Commissioner Parks moved to table the request and wait for the Board of Education to bring more information back to the Commissioners for consideration. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. Commissioner Parks moved to go into closed session to consider a personnel matter per NC General Statute § 143- 318.11(a) (6). Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously and the Board was in closed session. Upon returning from closed session, with all members present, Chairman Shook called the regular meeting back to order. Commissioner Hayes moved to postpone approval of the FY 2012 -13 Budget Ordinance and Capital Improvements Program for FY 2012/13 — 2016/17 until after the 1 p.m., June 18, 2012 budget work session. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None 3