Minutes - April 16, 2012 Regular Meeting

Home Browse Search

BK:00024 PG:0887 Consolidated Agreement -FY13 Page 14 of 22 d. Submit invoices to the local health departments via electronic means; and e. Collect interest (per N.C.G.S. 147 -86.23 and 150- 241.1) and a 10% late fee as appropriate; H. DISBURSEMENT OF FUNDS The State shall disburse funds to the Department on a monthly basis; monthly disbursements for each program activity will be based on monthly expenditures reported. 2. The State shall disburse Food and Lodging funds in accordance with NCAC T15A:18A . 2900— "Restaurant and Lodging Fee Collection and Inventory Program" in the month following receipt of the signed, completed, and approved Food & Lodging Local Health Department Request for Payment Form (DPH EN 2948 (B)). The exception is that Temporary Food Establishment (TFE) fees MUST be collected by the Department and must be expended to support the food, lodging, and institution sanitation programs and activities. Such fees shall be deemed to have been disbursed to the Department upon their collection and shall be reported in the Aid to County Database on the ZZZZ line for Activity #874, Category 107 — Local Temporary Food Establishment (TFE — State). 3. Payments shall be suspended when expenditure reports are not received by the time specified (see CA.a.). Payments will resume the month following the receipt of the delinquent expenditure reports according to the DHHS Controllers office schedule for OSC E- Payments issued in November or December of each year for the following calendar year. 4. Total payment by program activity is limited to the total amount of the "Funding Authorization" and any revisions received after the initial "Funding Authorization" notification. 5. Final payments for the SFY will be made based on the Final monthly (May services/ submitted in June Report) Expenditure Report. Final payments will be equal to the difference between approved reported expenditures and the sum of previous payments up to the limits of the approved budget. Final payments should be made no later than the June OSC E- Payment period per the DHHS Controller's Office schedule, provided that an Expenditure Report and certification, via the Aid -to- Counties Website for each month have been received by the DHHS Office of the Controller. I. AMENDMENT OF AGREEMENT Amendments, modifications, or waivers of this agreement may be made at any time by mutual consent of all parties. Amendments shall be in writing and signed by appropriate authorities. J. PROVISION OF TERMINATION Either party may terminate this agreement for reasons other than non - compliance upon sixty (60) days written notice. If termination should occur, the Department shall receive payment only for allowable expenditures. The State may withhold payment to the Department until the State can determine whether the Department is entitled to further payment or whether the State is entitled to a refund. K. COMPLIANCE 1. The State shall respond to non - compliance with all terms of this agreement as follows: