Minutes - April 16, 2012 Regular Meeting

Home Browse Search

BK:0002 PG:0886 Consolidated Agreement -FY13 Page 13 of 22 12. The State shall responsibly use data reviewed and received in its role as a public health authority and health oversight agency while respecting the confidentiality and integrity of the data and securing and protecting the privacy of individual client health information (see Business Associate Addendum to this Consolidated Agreement) 13. The State (DPH) shall provide to the Department "Budgetary Estimates of Funding Allocations" no later than February 15 of each year to use in preparation of their local budget proposals per current GS. The exception is the Food & Lodging distributions required by G.S. 130A- 248(d). The State will not enter budgetary estimates into the Aid to County Database, but shall provide to the Department the Food & Lodging Local Health Department Budget Form" (DPH EN 2948 (A)) indicating the estimated funding allocation for the 1" distribution no later than February 15. The State shall provide to the Department the Food & Lodging Local Health Department Budget Form" (DPH EN 2948 (A)) indicating the estimated funding allocation for the 2 " distribution no later than March 30 "' for the state fiscal year in which payment will be made. 14. The State (DHHS) shall provide a "Funding Authorization" to the Department after the receipt of the Certified State Budget. Funds must be appropriately budgeted by the State in the NC Accounting System (NCAS) prior to the issuance of the "Funding Authorization." If funds are restricted through quarterly allotments for FYI 3, as they were in FYI 0, the initial Funding Authorization will only include '/ of the annual amount for each specific activity involving State funds. 15. The State (DPH) shall provide funds to the Department upon receipt of this executed agreement and timely submissions of Expenditure Reports. Payment will be made to the Department according to the DHHS Controller's Office E- Payment Schedule issued November or December of each year for the following calendar year. 16. The State (DPH) shall provide Food & Lodging funds to the Department upon receipt of the executed agreement addenda and the signed, completed, and approved Food & Lodging Local Health Department Request for Payment Form (DPH EH 2948 (B)). 17. The State shall assist the Department to comply with all applicable laws, regulations, and standards relating to the activities covered in this agreement. 18. The State reserves the right to conduct reviews, audits, and program monitoring to determine compliance with the terms of this Agreement and its associated Agreement Addenda. 19. The State shall be assured that the Department maintains expenditures of locally appropriated funds (MOE) for maternal health, child health, and family planning program activities equal to, or greater than, that reported on the Staff Time Activity Report for the period beginning July 1, 1984, and ending June 30, 1985. This figure will be increased annually based on a federally accepted inflation index (first updated FY 2000 -2001 Agreement.) This revised baseline figure will be calculated and provided to Departments for use in budget preparation. 20. For services of the State Laboratory : a. Provide free or at cost mailers that meet the US Postal Service/DOT UN3373 Biologic substance shipping and packaging regulations for samples submitted to the State Laboratory only as ordered via the web -based mailroom ordering system; b. Assure qualified personnel to process, analyze and report test results; c. Assure that the State Laboratory maintains CLIA certification;