Minutes - April 16, 2012 Regular Meeting

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BK:00024 PG:0883 Co.olidated Agreement -FY13 Page 10 of 22 3) Amended reports (with the exception of WIC, FP and SFSP) must be submitted no later than the next reporting date after the grant period ends in order to be paid. (Example: if the grant period ends 9/30/12, the amended report must be received by the Controller's Office no later than the next reporting date after that — i.e., October's reporting date.) 4) The only adjustments, if any, that should be submitted with the May service expenditure report submitted in June would be any missed on the prior month's claim. If a department waits until the May service month expenditure report submission to report adjustments, the DHHS Controller's Office cannot guarantee those adjustments can be verified in time for the June payment. 5) Any overpayments identified by either the State or the Department will be adjusted out of the next month's claim for reimbursement by the DHHS Controller's Office. There is no provision to carry forward funds from one State Fiscal Year to another; therefore, any adjustment not included in the June (or earlier if grant period expires during the fiscal year) payment should be paid from local funds. If reported to the State as an adjustment, the payment will come from (and will therefore, reduce) the allocation for the next fiscal year. f. The Department shall submit requests for payment for services provided under 10A NCAC 45.A rules to the Claims Processing Unit, Purchase of Medical Care Services, DHHS Controller's Office. g. The Department shall submit requests for reimbursement for nurse training to the Public Health Nursing and Professional Development Unit. Form 3300 — Public Health Nurse Training Activity must be used as the invoice for payment. 5. The Department shall maintain expenditures for maternal health, child health and family planning programs per General Statute 130A- 4.1(a). The amount of expenditures shall be calculated by the State and provided to the Department as described in section G.21 of this document. D. PERSONNEL POLICIES The Department shall adhere to and fully comply with State personnel policies as found in North Carolina General Statute, Chapter 126, and 1 NCAC 8. Such policies include, but are not limited to, the following: a. Equal employment opportunity, b. Affirmative action, c. Policies for local government employment subject to the State Personnel Act, d. "Local Classification and Salary Range," e. "Compensation Policy for Local Competitive Services Employees," and f. "Recruitment and Selection Policy and Procedures. " 2. Environmental Health Specialists employed by the Department shall be delegated authority by the State to administer and enforce State environmental health rules and laws as directed by the State pursuant to G.S. 130A -4(b). This delegation shall be done according to 15A NCAC 10.0100. a. Local health departments are responsible for sending their newly employed environmental health specialists (interns) to centralized training within 180 days from date of employment.