Minutes - Jan. 23, 2012 Regular Meeting

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;1 �r t The Chairman ruled the motion had been adopted unanimously. Commissioner Reives brought up the recent split in redistricting for Lee County. After much discussion, Commissioner Reives moved to submit a request in writing from the Board asking Representative Mike Stone and Senator Bob Atwater to appear before the Board at the February 6` meeting to explain how the redistricting will impact Lee County. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, and Reives Nay: Shook and Womack The Chairman ruled the motion had been adopted by a 5 to 2 vote. Assistant County Manager / Finance Director Lisa Minter presented the Monthly Financial Report for month ending December 2011. No action was taken. The Board considered the FY 2012 -13 Budget Calendar. Assistant County Manager / Finance Director Lisa Minter presented the proposed calendar for consideration. It was stated the calendar presented is not a firm calendar and is subject to change especially with regard to budget work sessions that the Board of Commissioners might hold. Commissioner Parks moved to approve the FY 2012 -13 Budget Calendar as presented, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. County Manager John Crumpton distributed to each Board member a draft copy of the Evergreen audit report. Each department head will receive a copy of their departments report at the January 24` department head meeting. County Manager John Crumpton presented his Monthly Report to the Board which addressed the following issues: 1. Springsted Consultants have completed the preliminary work on the Pay Classification Plan update. They are now reviewing all data and will be developing a draft report in February. The time table is still to present the report to the Board at the second meeting in March. 2. Evergreen Solutions has submitted the County's draft performance audit report to staff for review. Evergreen is still trying to get follow up information from the Board of Education so they can complete the financial review of the school system. It is anticipated the school report will be completed in 3 to 4 weeks. Evergreen will provide a final presentation to the Board of Commissioners on both reports once completed and Commissioners, at that time, can decide how to proceed. 3. Courthouse renovations project is almost out to bid. Bid advertisements are going out on January 22nd. The pre -bid conference is scheduled for January 31st with bids due February 21st. The Architect is reviewing the situation with the Jail electrical system at this time and is putting together a recommendation that will pull G