Minutes - Jan. 23, 2012 Regular Meeting

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N , p 24 658 is J 1. Keith Clark, 212 Acorn Drive, Sanford 2. Sidney Morgan, COLTS Transportation Coordinator (stated with gas prices going up, this increase is needed) No one present spoke in opposition to the fare increase. Chairman Shook closed the public hearing. Commissioner Reives moved to approve the fare rate increase for the County of Lee Transit System to charge $4.00 per trip for all Lee County residents. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. At this time Ms. Victoria Whitt from the Sandhills Center appeared before the Board and discussed concerns expressed by the Commissioners during their December 2011 meeting as it relates to mental health services provided to Lee County residents. Mr. Bill West, CEO of Daymark Recovery and Mr. Jerry Earnhardt, Clinical Director for Daymark discussed operations and procedures at their facility and answered questions. No action was taken. The Board considered revisions to the Public Records Request Policy and Procedures. County Attorney Dale Talbert discussed action taken at the November 14, 2011 meeting where the Board amended the County's Public Records Requests: Policy and Procedures by adding a provision that requires a charge to be imposed for "estimating, processing, compiling, and transmitting public records requests of a large or complicated nature." Changes were made to the policy to reduce the per -page cost for duplicating (photocopying) documents and increase the threshold number of pages at which a duplication cost would be assessed. The amendments to the policy were made retroactive to apply to all Public Records Law requests pending at the time the amendment was adopted. Mr. Talbert discussed "assumptions' that were made to the original policy and made clarifications giving more detailed information. After much discussion, Commissioner Womack moved to defer action on the revised policy and give the County Attorney an additional month to study and collect information from the Attorney General's office and private attorneys on the matter. Commissioners were asked to submit suggestions to Mr. Talbert for possible inclusion in the policy. Upon a vote of Commissioner Womack's motion, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. County Manager John Crumpton asked the Board to consider sending a letter to the Lee County Board of Education asking that they provide copies of their monthly financial statements. After discussion, Commissioner Parks moved to accept the recommendation of the County Manager to send a letter to the Lee County Board of Education asking for copies of their monthly financial reports. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None rd