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4. ' ::743 0 <br />WHEREAS, the parties to this Agreement have approved the construction of said Project with cost <br />participation and responsibilities for the Project as hereinafter set out. <br />NOW, THEREFORE, the parties hereto, each in consideration of the promises and undertakings of <br />the other as herein provided, do hereby covenant and agree, each with the other, as follows: <br />SCOPE OF PROJECT <br />1. The Project consists of the construction of a paved entrance in front of the bays to the Deep <br />River Volunteer Fire Department substation on SR 1002, (hereinafter the "Project ") in Lee <br />County. <br />PROCUREMENT OF SPECIALIZED SERVICES <br />2. If the County and /or Fire Department causes the professional engineering services required by <br />this Agreement to be performed by contracting with a private engineering firm and seeks <br />reimbursement for said services under this agreement, it is agreed as follows: <br />A. The County and /or Fire Department shall ensure that an engineering firm is obtained through <br />an equitable selection process and that prescribed work is properly accomplished in a timely <br />manner, at a just and reasonable cost. <br />B. The County and /or Fire Department, when procuring architectural, professional and <br />engineering services, must adhere to North Carolina Department of Transportation Policies <br />and Procedures for Major Professional or Specialized Services Contracts. This policy <br />conforms to N.C.G.S. 143 -64, Parts 31 and 32. <br />C. The County and /or Fire Department shall submit all professional services contract proposals <br />to the Department for review and approval prior to execution of the professional services <br />contract by the County and /or Fire Department. In the event that the professional services <br />contract proposal (engineering) exceeds $30,000, a pre- negotiation audit must be requested <br />from the Department's External Audit Branch. A pre- negotiation audit of a contract under <br />$30,000 will be performed by the Department's External Audit Branch if the County and /or <br />Fire Department requests it. <br />Agreement ID # 2904 <br />