Minutes - March 19, 2012 Regular Meeting

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BK:00024 P&0805 The Board considered a request from the Sheriff's Office to apply for a 2012 COPS Hiring Program Grant. Lt. David Prevatte stated the Sheriff's Office has a pending grant application from 2011 from the COPS Office for approximately $250,000 over three years to pay for two new deputy positions. The department would be required to match 25 %, approximately $62,500, over three budget years. The grant will cover the cost of salary and benefits only, operating cost will be assumed from the Sheriff's budget line items for fuel, uniforms, etc. The department would use existing vehicles for the officers transportation needs. Mr. Prevatte stated the 25% match, if approved, would begin in January 2013. Beginning in January 2016, the match would be paid from the Sheriff's Federal Asset Forfeiture Funds. At the end of the grant award, or the fourth year, the grant would require that the county pay for 12 months of salary and benefits. After discussion, Commissioner Hayes moved to approve the COPS Application Agreement as presented. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Reives, Shook, and Womack Nay: None Absent: Paschal The Chairman ruled the motion had been adopted unanimously. The Board considered bids for the Courthouse basement renovation project. County Manager John Crumpton stated the project consists of renovating the Courthouse basement by making expansions to the Sheriff's Office; building a new Emergency Operations Center; backup 9 -1 -1 Center; and Emergency Management Office Suite. A total of ten sealed bids were received on February 23, 2012 and the low bidder was Racanelli Construction South, Inc. of Cary, North Carolina. Mr. Crumpton stated the base bid was $1,022,000 with alternate bids for day - lighting ($10,450) and padded cells ($37,000) for the Jail. Total construction costs will consists of the revised base bid of $821,952 and day - lighting alternate item. After discussion, Commissioner Oldham moved to approve the low bid of $832,375 from Racanelli Construction South, Inc. for the Courthouse basement renovation project, with a copy of the bid sheet attached to these minutes as reference. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Reives, Shook, and Womack Nay: None Absent: Paschal The Chairman ruled the motion had been adopted unanimously. The Board considered appointments and a resolution establishing the Board of Equalization and Review. Tax Administrator Dwane Brinson stated the Commissioners have created a separate Board of Equalization and Review per N.C. General Statute 105 -322. An advertisement ran in The Sanford Herald and on the county's social media sites advertising two vacancies on the Board. Two applications have been submitted for the vacant positions. After discussion, Commissioner Parks moved to approve a Resolution Amending the Composition of the Board of Equalization and Review and the reappointment of Mr. Herman Morris and Mr. Mike McDonald to said Board, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Reives, Shook, and Womack Nay: None Absent: Paschal The Chairman ruled the motion had been adopted unanimously.