|
BK:00024 PG: 0816
<br />17. Ensure that grant funds are audited in compliance with state and federal audit requirements for local
<br />governments and public authorities, institutions of higher education, and non - profit organizations,
<br />and, as applicable, according to the standards of the federal Single Audit Act of 1984 as amended
<br />1996 and 2003, and Circular A -133 "Audits of States, Local Governments, and Non - Profit
<br />Organizations" as supplied by the Executive Office of the President, Office of Management and
<br />Budget, Washington, DC.
<br />18. Comply with the requirements of North Carolina General Statute 143C -6 -23: "State grant funds:
<br />administration; oversight and reporting requirements" and the corresponding rules of North Carolina
<br />Administrative Code, Title 9, Subchapter 03M, "Uniform Administration of State Grants," including
<br />submission of required financial reports within six months (or nine months for $500,000 threshold) of
<br />the end of the Library's fiscal year(s) in which grant funds are received.
<br />19. File with the State Library a copy of the Library's policy addressing conflicts of interest that may
<br />arise involving the Library's management employees and members of its board of directors,
<br />commissions, or other governing body. The policy shall address situations in which any of these
<br />individuals may directly or indirectly benefit, except as the Library's employees or members of its
<br />board, commissions, or other governing body, from the Library's disbursing of grant funds and local
<br />matching funds and shall include actions to be taken by the Library or the individual, or both, to avoid
<br />conflicts of interest and the appearance of impropriety. (N.C.G.S. 143C- 6- 23(b)). The policy shall be
<br />filed before the State Library may disburse the grant funds, unless the Library is covered by the
<br />provisions of N.C.G.S. 160A- 479.11 and 14 -234.
<br />20. File with the State Library the Library's sworn written statement completed by the Library's board of
<br />directors or other governing body stating that, pursuant to N.C.G.S. 143C- 6- 23(c), the Library does
<br />not have any overdue tax debts, as defined by N.C.G.S. 105- 243.1, at the federal, State, or local
<br />level. The policy shall be filed before the State Library may disburse the grant funds, unless the
<br />Library is covered by the provisions of G.S. 160A- 479.11 and 14 -234.
<br />THE STATE LIBRARY AGREES TO:
<br />1. Award LSTA grant funds to the Library in the amount and under the terms and conditions stated
<br />above, subject to the availability of funds.
<br />2. Pay LSTA grant funds upon receipt of approvable reimbursement requests submitted quarterly by the
<br />Library. Pay by September 30, 2012, all approved requests received on or before July 15, 2012, and
<br />by December 31, 2012, all approved requests received by October 15, 2012. The State Library
<br />reserves the right to provide funding to the Library before receipt of approvable reimbursement
<br />requests if circumstances warrant.
<br />3. Assist the Library as appropriate and necessary with the implementation of this project. Provide
<br />monitoring and oversight through a combination of periodic emails, calls, visits, and review of
<br />reimbursement requests and reports.
<br />4. Report on this project to the federal funding agency, the Institute of Museum and Library Services,
<br />and to the North Carolina Office of the State Auditor and the Office of State Budget and Management
<br />in accordance with all applicable federal and state requirements.
<br />THIS AGREEMENT may be amended, if necessary, upon the mutual acceptance of a written
<br />amendment to this agreement signed and dated by the Library and the State Library. Such amendment(s)
<br />shall state any and /or all change(s) to be made. This agreement may be terminated by mutual consent
<br />with 60 days' prior written notice or as otherwise provided by law.
<br />LSTA NC Cardinal Grant Agreement 2011/2012 - Lee County Library page 3 of 5
<br />
|