9-21-20 BOC Regular Meeting - Laserfiche WebLink

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County Manager's Report — September 21, 2020 Ongoing Projects Courthouse & Government Center Renovations — Bar Construction has begun the renovations of the Fire Place Building (Register of Deeds). Demolition work is 95 percent complete in the building and they have begun to construct the office area and vault which is 1500 square feet. The contractor has also begun some demolition and work in the Historic Courthouse (District Attorney's offices). The Contractor has estimated that they will be completed with this phase in January 2021 at which point they will move into the main courthouse building. The company expects work to begin in the Government Center in November or December. This work schedule will be long since the work is broken down in sections to limit the number of workspaces impacted at any one time. Douglas Drive Building — Work is almost complete on the improvements to the building so that IT and COLTS staff can begin to occupy the facility. A few items related to the generator and HVAC system for the server room remain to be completed. Installation of fiber to the building is complete. Windstream is now working on the system to check and make sure all aspects of the lines are working. This process is taking longer than expected. When the move of the IT Department begins, IT systems will be down for 48 to 72 hours during the changeover. This is the major issue with the move and IT is working on the details. We know that the changeover will begin on a Friday and if all goes well we will be back up on Monday morning when everyone comes back to work. We expect this to occur by the end of September. If it cannot be done by the first week of October, the move will have to occur after the election. Our IT systems cannot be down during early voting and until the results are certified. Parks and Recreation Projects —As we discussed last month, the phase 1 projects for Horton, Temple, OT Sloan and Kiwanis Children Parks were put back out to bid for the second time. The bids are due September 22. We have held the pre-bid meeting, on site visits and the final web meeting to clarify bid amendments and allow for questions. Six (6) contractors took part in the process. Based on the reactions form the contractors, the changes made to OT Sloan and Kiwanis Children Park plans should bring the bids back within budget. If the bids are clear and there are no issues, Staff may ask for a special meeting of the Board in early October so we can award the bid and move forward. Other Items Coronavirus Update — The deadline for applications for the Non-Profit CARES Act grant programs was Friday, September 18, 2020. At the meeting, I will give a preliminary update on the number of applicants and the process we will go through to award the grants before October 1, 2020. The NCPRO office, which is the department set up to administer and oversee the spending of the CARES Act funds, continues to change the rules for which expenditures can be made with these funds. In addition, new guidelines have been put in place for the record keeping and audit trail for all expenditures. This has been a very time consuming