Laserfiche WebLink
00K <br />INITIAL DATA REQUEST LIST <br />LEE COUNTY PERFORMANCE AUDIT <br />Where possible, electronic formats are preferred <br />24 50 <br />Asset and <br />Risk Management (AR) <br />Item # <br />Item <br />Notes <br />AR -1 <br />List of bank accounts. How are banks selected for County deposits? <br />Notes <br />AR -2 <br />Copy of current depository contract. <br />Include bidding and <br />AR -3 <br />Procedures for monitoring daily cash balances and cash management. <br />contracting procedures. <br />AR -4 <br />End of month bank statement, reconciliation, and investments for each <br />account for the months of October 2010 - December 2010. <br />For the past three years <br />AR -5 <br />Statement of bonded indebtedness and any information available on <br />bond retirements. <br />if possible. <br />AR -6 <br />Investment policies and procedures. <br />related documents. <br />AR -7 <br />List of insurance policies carried by the County including general <br />liability, vehicle, health, workers' comp, etc. <br />Include carrier, type of <br />coverage, annual <br />premiums, etc. <br />AR -8 <br />Copies of insurance policies. <br />if possible. <br />AR -9 <br />Annual reports on workers' compensation claims by employee category <br />overthe last three years. <br />AR -10 <br />Analysis of health claims. <br />Procurement <br />and Management (fac) <br />Item # <br />Item <br />Notes <br />P -1 <br />Purchasing policies and procedures. <br />Include bidding and <br />facilities planning, design, construction, operations, and maintenance. <br />contracting procedures. <br />P -2 <br />Statistical information on number and type of purchase orders issued <br />For the past three years <br />and requisitions filled, dollar amounts, invoices paid or any other <br />if possible. <br />information that is readily available about workloads. <br />related documents. <br />P -3 <br />Statistics on the processing time for procurement activities. <br />For the past three years <br />if possible. <br />P -4 <br />Copies of recent internal or external audits of procurement functions. <br />P -5 <br />Information on any purchasing and /or credit cards in use in Lee County <br />including who is authorized to use, procedures for using, and activity <br />oversight. <br />1 5 -6 <br />Copies of cooperative purchasing agreements (if any). <br />P -7 <br />Location, size, and primary function for warehouse facilities in Lee <br />County. <br />P -8 <br />Procedures for inventory and warehousing. <br />P -9 <br />Inventory, economic order quantity, or other management reports that <br />show the number and type of supplies maintained in the warehouse, <br />orders issues and requisitions filled, reorder quantities, frequency of <br />shelve restocking, or other information that is readily available about <br />workloads. <br />P -10 <br />Information on the fixed asset inventories and inventorying processes. <br />P -11 <br />Information on software and technology in procurement, fixed asset <br />management, and warehousing. <br />Facilities Use <br />and Management (fac) <br />Item <br />I Item <br />Notes <br />FAC -1 <br />Current organization charts and job descriptions for all staff in <br />facilities planning, design, construction, operations, and maintenance. <br />FAC -2 <br />Copy of the latest Capital Improvements Plan or Facilities Master Plan <br />Provide the most current <br />for County facilities. <br />and up-to -date plans and <br />related documents. <br />Evergreen Solutions, LLC Page 3 - of 5 <br />