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606K 24 i,fr.50 <br />INITIAL DATA REQUEST LIST <br />LEE COUNTY PERFORMANCE AUDIT <br />Whe po ssible, el formats are preferred <br />Human Resources <br />Management (H) <br />Item # <br />Item <br />Notes <br />H -1 <br />Personnel administrative procedures. <br />H -2 <br />Internal personnel department procedural manual. <br />H -3 <br />Employee handbooks. <br />Hard copy not necessary <br />if available online <br />H -4 <br />Job descriptions for all employees. <br />H -5 <br />Resignations, terminations, retirements over the past three years by <br />employee categories. <br />H -6 <br />Staff absences by month for past three years with reasons (sick, <br />personal, business, professional development) by employee category. <br />H-7 <br />Information on timekeeping systems in place by category of employee. <br />H -8 <br />Information on the approval process and monitoring of employee <br />overtime (for eligible categories). <br />H -9 <br />Salary structures for employee categories (salary schedules). <br />H -10 <br />Results of any salary studies conducted in the last five years. <br />H -11 <br />Samples of personnel appraisal instruments and procedures for all <br />categories of employees. How often is employee performance <br />evaluated? Who is responsible for ensuring that all evaluations take <br />place? <br />H -12 <br />Recruitment plan and recruitment statistics. <br />H -13 <br />Affirmative action plan. <br />H -14 <br />Retention plan and retention statistics. <br />H -15 <br />Information on staff development plan and activities for the past three <br />years. <br />H -16 <br />Information on software and technology in personnel management. <br />Financial <br />Management <br />Item # <br />(FIN) <br />Item <br />Notes <br />FIN -1 <br />Annual budget presented to the County Commissioner for last three <br />years. <br />FIN -2 <br />Annual expenditure reports for the last three years. <br />FIN -3 <br />Information on the process for developing the annual budget. How is it <br />tied to the strategic plan? How do various stakeholders provide input? <br />FIN -4 <br />Information on the budget dissemination process. How does the public <br />stay informed on budget matters? <br />FIN -5 <br />Annual external financial audits for last two years, including auditor's <br />management letters. <br />FIN -6 <br />Internal audit plan and procedures. <br />FIN -7 <br />Sample of regular financial reports presented to County Commissioner. <br />FIN -8 <br />Accounting Manual for Lee County. <br />FIN -9 <br />Information on staff training, staff development, cross - training, <br />continuing education, and certification programs in finance and <br />accounting functional areas. <br />FIN -10 <br />Information on software and technology in finance and budgeting. <br />FIN -11 <br />Information on payroll. What is the cycle? How often are special payrolls <br />done? <br />FIN -12 <br />Statistics on the number of employees eligible for direct deposit and the <br />number enrolled in direct deposit. <br />Evergreen Solutions, LLC Page 2 of 5 <br />