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INITIAL DATA REQUEST LIST MC-11 <br />LEE COUNTY PERFORMANCE AUDIT <br />Where possible, electronic formats are preferred <br />24 ..i � 503 <br />FAC -3 <br />List of all County buildings, including warehouses, garages, and other <br />Does not need to be <br />Public Safety <br />Item # <br />facilities, with the permanent gross square footage, year constructed, <br />provided separately if <br />PS -1 <br />and all renovations/ upgrades performed. <br />included in an up -to -date <br />PS -2 <br />Mission and Vision statement if different from County. <br />Plan document (see FAC - <br />PS -3 <br />Policy Manual and Standard Operating Procedures. <br />2) <br />FAC -4 <br />Calculated replacement value in dollars of each facility, including <br />Replacement values for <br />PS -5 <br />administration buildings and other non - school buildings.. <br />insurance purposes are <br />PS -6 <br />FTE staffing and shift assignments by functional area and location. <br />the most common <br />PS -7 <br />Sample of Safety Plans. <br />figures, but other <br />PS -8 <br />Police and Fire operational boundaries (i.e., Assignment of operational <br />units in a zone /beat, and fire run area). <br />District - calculated values <br />PS -9 <br />Copies of security - related contracts (security guards, alarm response, <br />drug- sniffing dogs, etc.) <br />are acceptable <br />FAC -5 <br />A copy of the most recently completed building condition assessment <br />Does not need to be <br />provided separately if <br />included in an up-to -date <br />Plan document <br />(see FAC -2). <br />FAC -6 <br />Information on energy management programs currently in use by the <br />Show energy savings <br />County. Are they administered in house or outsourced, such as in a <br />documented by the <br />performance contracting arrangement? <br />school district during <br />each of the past five <br />years. <br />FAC -7 <br />List of the number of FTE custodians, maintenance workers, and <br />If any of these <br />groundskeepers employed by the County. Show salaries without <br />employees are <br />benefits, and provide a total cost to the County for maintenance, <br />represented by a labor <br />custodial services, and groundskeeping, for each of the past five <br />union, provide a copy of, <br />years. <br />or an Internet link to, the <br />current labor agreement. <br />FAC -8 <br />Report on annual expenditures for cleaning/custodian supplies at <br />Include evidence of any <br />each school facility. <br />"green" programs aimed <br />at reducing or improving <br />indoor air quality <br />problems. <br />FAC -9 <br />Information on software systems and technology in use at the County <br />to support facilities use and management. <br />FAC -10 <br />Maintenance, custodial, and utility cost per square foot. <br />During each of the past <br />five years. <br />Evergreen Solutions, LLC Page 4 of 5 <br />Public Safety <br />Item # <br />(S) <br />Item <br />Notes <br />PS -1 <br />Strategic plan or applicable information. <br />PS -2 <br />Mission and Vision statement if different from County. <br />PS -3 <br />Policy Manual and Standard Operating Procedures. <br />PS -4 <br />Crime and violence incident statistics by type. <br />For the last five years <br />PS -5 <br />Relevant statistical reports that demonstrate a breakdown of current <br />workload (i.e., Fire /crime statistics, calls for service, response times, <br />false alarms, identified impact areas). <br />PS -6 <br />FTE staffing and shift assignments by functional area and location. <br />PS -7 <br />Sample of Safety Plans. <br />PS -8 <br />Police and Fire operational boundaries (i.e., Assignment of operational <br />units in a zone /beat, and fire run area). <br />PS -9 <br />Copies of security - related contracts (security guards, alarm response, <br />drug- sniffing dogs, etc.) <br />Evergreen Solutions, LLC Page 4 of 5 <br />