4-20-20 BOC Regular Meeting - Laserfiche WebLink

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2. Notice To the extent possible, subject to the availability of technology and in order to make appropriate arrangements, a member of the board shall notify the chairman of the board or committee as soon as practicable of the inability to attend the official meeting and the need to participate remotely, unless the Chair otherwise directs a meeting to be conducted through remote participation to limit in person attendance of Board members and staff in compliance with mass gathering and social distancing limitations. 3. Announcement of Presence at Meeting At the beginning of the meeting,the chairman or designee shall announce that a named board or committee member is participating remotely.Immediately thereafter said member shall identify himself and announce that he is present and participating remotely. Members present, whether in person or by remote participation, at the beginning of the meeting will be counted for purposes of determining a quorum, regardless if they get disconnected during the meeting. 4. Meeting Minutes The meeting minutes shall show the board or committee member as participating remotely. 5.Permissible and Non-permissible Stipulations a. Remote participation is permissible when a quorum of the board or committee members are present. A quorum is determined either when a majority of members are physically present, when a majority are present by those members who are physically present and those who are participating by remote participation, or when a majority of members are present and exclusively participating via remote participation. b. Remote participation is not permissible in a quasi-judicial hearing. c. Remote participation may be available during closed sessions, as such are allowed by law, if the board on a case-by-case basis considers and approves such remote participation. 6. Voting a. Remote participants must voice their vote immediately following those voiced by those board or committee members physically present for the meeting so that they can be properly heard and recorded by the Clerk. b. Remote participants are required to comply with the same voting rules and procedures as those board or committee members who are physically present for the meeting. c. If a member loses connection during the meeting, assuming that the loss was not intentional,the Board should vote to excuse that member from the rest of the meeting.