3-16-20 BOC Regular Meeting - Laserfiche WebLink

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VI.B Adopt the Resolution Authorizing Exemption from the Request for Qualifications (RFQ) Process all Projects Involving Architectural, Engineering, Surveying, Construction Management at Risk, Design-Build Services and Private Public Partnership Construction Services Where the Estimated Professional Fee is Less than $50,000 NCGS 143-64.31, also called the Mini Brooks Act, sets out the requirements for procuring professional services of architects, engineers, surveyors, and alternative construction delivery method firms. The process the local government may use in selecting these firms is known as the qualifications-based selection, which focuses on the qualifications of the firm as opposed to the lowest bidder. Using the QBS for the professional services must be done for all contracts regardless of price, unless the government exempts itself(NCGS 143-64.32). If the local government chooses to exempt itself, the cap is for contracts less than $50,000, but will allow the government to choose whatever method it wants to award the contract. County Attorney Whitney Parrish stated that the Board will need to adopt a resolution. Each contract will then require authority of the Manager to allow the exemption per project. The request will be provided in the purchasing policy and given to all Department Heads. The exemption request would be filled out on each project by the department head. Any contract for professional services over$50,000 will still follow the QBS and also the informal HUB requirements. Resolution Exemption Mini Brooks Acts.docx Exemption Form for Dept Heads.docx Motion: Motion to adopt Resolution authorizing exemption from the request for qualifications process all projects involving architectural, engineering, surveying, construction management at risk, design-build services and private public partnership construction services where the estimated professional fee is less than $50,000. Mover: Robert Reives For: 6 - Amy Dalrymple, Arianna Del Palazzo, Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith Absent: 1 - Kevin Dodson Motion Result: Passed VI.0 Adoption of Revised Lee County Purchasing and Contracting Policy County Attorney Whitney Parrish presented proposed updates to Lee County's Purchasing and Contracting Policy. A memo was provided to the Board explaining the major changes to the policy. The revised policy incorporates an increase in the County Manager's authorization from $20,000 to $30,000. This increase brings his authorization to the State's informal bid threshold. Lee County Purchasing and Contract Policy (March 2020).pdf Legal memo to the Board.docx Motion: Motion to adopt revised Lee County Contracting Purchasing and Contracting Policy. Mover: Robert Reives For: 6 - Amy Dalrymple, Arianna Del Palazzo, Dr. Andre Knecht, Robert Reives, Cameron Sharpe, Kirk Smith Absent: 1 - Kevin Dodson Motion Result: Passed 6