12-16-2019 Regular Meeting - Laserfiche WebLink

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Through use of these public process tools the County will share information and allow the community and partners to express their opinions and perspectives for consideration in decision making. Rather than arbitrarily decide the exact approach for each engagement strategy at this point, we recommend waiting until the kickoff meeting so the County can think carefully about the specific purpose and outcomes of each participation event and decide what works best. Our administrative staff will work with Lee County all of the details behind this process: scheduling in-person meetings or calls with stakeholders, determining location and confirming time and date of meetings, sending reminder emails, and creating documentation. A quick note about postcards, sticky notes and white boards: surveys are losing appeal as a public engagement tool and often participation is poor. There are some innovative and creative way to engage with the community that have proven to be very successful for clients. We have included these methods in our proposal as a best practice. Reports will be created for each type of engagement feedback so that participants in the facilitated meetings can see the results. We create very easy to read and graphic reports that are designed for the audience. Task Three: Design and facilitate work sessions Our facilitated meetings will answer the question of How do we get there? This is where our background in local County government shines! As a Certified Master Facilitator TM we specialize in creating a meeting framework that is engaging, effective and creates outcomes. Our team handles it all: preparing meeting agendas, designing Power Points, creating Strategic Planning Process meaningful group discussions, and drafting meeting minutes, reports and recommendations. Our unique prows Involves S staps customized to each client Pompattive and Trends We cover the hUtwV and beciWound of economic development including Mission, Vision, and values. An In- 1 depth discussion about turning point and a"ment on definitim bysthe foundation for forward momenturnand sucan. f si storming and Focus The 4 Oftel Questions and 3 Vision Questions cover 'Where 2 are we now?' and "Where we we gctng?' so the the stakeholders an create a Lang tut of Opportunities and Challenges. G►S (Goais, ppb and sbwm&s) This is the heart of the flan. from the len{ List we establish 3 Con Friortu" and our futuredirection. Goals: (Thewhir), Projects: (ThejWaedStreeedies: fTheNow). SWOTand SMART am both applied during this atop. Measurable Actions No amount of planning is valuable without ec" s. We recommend SO Day Actions that an led by Rom, wldod by 4 strategy, and that accomplish projects. focus and AccounteblNty an driven by a Leader and Teem for the action, a Completion Date, and a MessuremenNfvalunion. Celebrate, Evdwte and Report Finally, Celebrate Successl This sop encouraps5 a thoughtful Plan thorough review of the Action n even 90 days. The group r"lova lessons learned, Identifies Trends or New issues, determines Ned Steps. and Reports Out on accomplishments. We are recommending no fewer than two (2) County Board meetings, three (3) Advisory Group meetings and two (2) Community Engagement meetings in addition to the other public input opportunities (survey, social media engagement, and website). The facilitated meetings are the heart of the process and will build understanding, create support for the Goals and Priorities, and engage the stakeholders in the implementation of the final decisions. We absolutely recommend that there be ongoing stakeholder meetings following creation of the Plan to ensure support and to make any necessary adjustments over time. y1trent.com rage 6 of 11 970.208.6633