6-17-19 Regular Meeting - Laserfiche WebLink

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5. Reduced Health Promotion funding by $4,529 after receiving notice of a reduction in funding by the State Commissioner Del Palazzo thanked the staff for their hard work. She then wanted to discuss the Board of Education. She knows the BOE adopted a corrective action plan in response to their audit at their last board meeting. She indicated we have a responsibility for our students and our Board should not want to completely hold funds. One suggestion she had was to adopt a purpose and function allocation of the funding for the BOE. It was noted that in the past the Board has allocated funds in that manner but has not done so in the last three to four years. Commissioner Del Palazzo believes that could help with transparency and could be a reasonable procedure to put in place. Commissioner Sharpe brought up an option of having a consultant come to work with the BOE. County Manager John Crumpton indicated that the Board could offer financial assistance to help the BOE through their corrective action plans. The Local Government Commission has consultants they use to help with internal controls to make sure the staff has proper training. Dr. Crumpton stated the County could offer that assistance to the school board. Commissioner Reives noted that he did not believe the Board should make any judgements because the BOE hasn't even received the audit back. If after we hear back from LGC then the County can decide whether it needs to get involved, if it's warranted. Commissioner Sharpe agrees that this is a serious situation but also doesn't want to act to quick. Ms. Minter informed the Board that if they wanted to affect the distribution and switch to a purpose and function allocation that would need to be done now, if the Board wants to hire a consultant and fund the consultant, that could be done at a later time. Commissioner Del Palazzo made a motion for the ordinance to include a purpose and function allocation of funds to the BOE. The Chair then called for discussion of the motion. Commissioner Reives suggested this motion is out of order, that it is too late to impose such a condition. Chair Dalrymple was not sure what had changed so late to take this action. Commissioner Del Palazzo indicated that the corrective action plan did not include specific steps and our Board has just as much of a responsibility to question how money has been spent. Our Board has to show how we have spend our funds, our audit was due in by the end of November. The Chair asked Commissioner Del Palazzo if it would be acceptable to have a communication between the two Boards, Del Palazzo said moving forward we have to do something and have an open communication and a joint meeting and somethings need to be put in place. Joint meeting to talk to each other and see what we can do to help them whether a consultant coming in. Commissioner Smith then asked if County staff has been meeting with representatives between the two boards and the two entities have not been doing so it is something we need to do and make time for. It was suggested that maybe the two boards could have a joint meeting and tour the W.B. Wicker campus and have some good discussion. Commissioner Del Palazzo then withdrew her motion and made a new motion to have a joint meeting following the audit report being returned to the Board of Education and discuss moving forward the best way to handle the funding and possibly funding a consultant. Upon a vote, the results were as follows: Aye: Dalrymple, Del Palazzo, Dodson, Sharpe, Smith Nay: Reives Chair Dalrymple ruled the motion had carried 5 to 1. Commissioner Reives moved to approve the FY2019-2020 budget ordinance, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Del Palazzo, Dodson, Reives, Sharpe Page 419