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COMPANY PICNIC RULES AND REGULATIONS <br /> RESERVATIONS: Picnic reservation will be accepted by telephone on the first working day in <br /> January. Reservations will be taken on a first come first serve basis. Our phone number is 919-775-2107 <br /> you may call between 8:a.m.and 5:00 p.m. Please choose three or more pending dates in case those <br /> dates have already been reserved. Picnic dates may be reserved for April—October on Saturdays only. <br /> RAIN DATE: A rain date may be tentatively reserved with no additional charge. However,if another <br /> company requests a picnic on your rain date,your company may opt to relinquish that date or pay a non- <br /> refundable charge equal to the amount of the park usage deposit in order to keep the rain date reserved. <br /> CANCELLATION: If a company give 60 days advance notice of cancellation,a total refund will be <br /> issued; a 59 to 30 day notice will allow 1 refund; and if the Recreation Department is able to reschedule <br /> the cancelled usage date,the company will receive a total refund. <br /> REFUNDS&DAMAGE DEPOSIT: A damage deposit may be refundable if the park is found clean <br /> after the picnic. The company is responsible for clean up and placing trash in the dumpster. Refund <br /> checks are mailed on the 15th of each month. (Example: if picnic is on April 13th your check should be <br /> mailed on May 15th.) <br /> O.T.SLOAN PARK <br /> 1. DEPOSITS& FORMS: Fees&Charges Form,Equipment Rental Form,and <br /> Deposit is due to Lee County parks and Recreation 30 days after reservation is confirmed,balance is due <br /> 30 days prior to picnic date. <br /> 1. ATHLETIC EQUIPMENT&DEPOSIT: Athletic equipment deposit is refundable if returned <br /> on time and intact. Company is responsible to pick up equipment at Lee County Parks and <br /> Recreation Department Friday before 12:00 noon the day prior to your picnic. Equipment must <br /> be returned Monday by 5:00 p.m.following your picnic. <br /> 2. PLANNING MEETING: The first planning meeting must be held 3 weeks prior to scheduled <br /> event with Public Works. You may call 919-774-8440 to set up appointment with Public Works. <br /> 3. TRASH BAGS.KEY& EOUIPMENT: Trash bags,key and athletic equipment(if rented) <br /> must be picked up by 12:00 noon Friday before your picnic and returned by 5:00 p.m. Monday <br /> after your picnic to receive your damage and equipment rental deposits. <br /> 4. ELECTRICAL OUTLETS: Companies are responsible for picking up a key at the Parks and <br /> Recreation Department. The key will provide you access to an electrical outlet. Companies must <br /> supply their own electrical cords. <br /> 5. TENTS: If your company is planning to erect tent or canopy you may need at permit for the City <br /> of Sanford. Permits are the company's responsibility. <br /> 22 <br />