2011 - 11-14-2011 Reg. Meeting - Laserfiche WebLink

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2011, and a workshop on Incentive Law from 2 -4 p.m., Tuesday, December 13, 2011. Any additional business that needs to be addressed by the Board of Commissioners will be conducted after the workshop on the 13' Commissioner Reives moved to approve the December meeting schedule as presented above. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. Commissioner James Womack discussed the County's Public Records Requests Policy and the per copy cost of photocopying paper copies. Commissioner Womack moved to change the County's Public Records Request Policy to reflect the following: A. That the County reduce its photocopying fee of .10 per page to .04 per page, or the current contract rate for photocopying; and that the photocopying fee will be waived for all requests of 25 pages or smaller, this to preclude processing payments and producing receipts valued at less than a dollar, and B. That, in consideration of INC General Statute 132- 6.2(b) and the opinion of the General Assembly's staff attorney, the county add a provision for charging a "reasonable fee" for estimating, processing, compiling, and transmitting public records requests of a large or complicated nature; said fee being determined by the actual labor costs of the individual /s required to fulfill the request. C. Also move that this policy be made retroactive to include all pending records requests received but not yet fulfilled by the County. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. The Board considered a request from the Health Department to write off $12,610.74 in bad debt write -off for FY 2009 -10 that had been pulled from the Consent Agenda. Commissioner Oldham questioned if credit cards could be accepted to help collect bills in the Health Department. Health Director Terrell Jones stated he and the Finance Director had a meeting scheduled with First Citizens on November 15` to discuss the possible use of credit cards for payments in his department. After further discussion, Commissioner Hayes moved to approve the bad debt write -off for the Health Department in the amount of $12,610.74. Upon a vote, the results were as follows: Aye: Hayes, Oldham, Parks, Paschal, Reives, Shook, and Womack Nay: None The Chairman ruled the motion had been adopted unanimously. County Manager John Crumpton presented his Monthly Report for the month of November 2011 which included the following: 5