3-18-19 Regular Meeting - Laserfiche WebLink

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B. Request to authorize funding for fiber optic cable installation project. The current fiber optic cabling installed between the Government Center and Sheriff's Office is approximately 20 years old at this time. The fiber is still operational but has begun to show signs of degradation. The link between the Government Center and Sheriff's Office buildings remains a critical link for the County. We utilize space in the courthouse building for secondary data storage, real-time data replication, and disaster recovery planning. This fiber connection is also utilized to connect all staff in the Courthouse to the Lee County Government network thereby serving all network resources needed by staff in the Courthouse building for compute and telephony. Maintaining an efficiently operating connection between the two buildings I paramount. The proposed project is using materials and labor from the NC Structured Cabling Services state contract 962-18A COSP RFP# ITS-00638. IT Director Kyle Edwards requested the Board of Commissioners authorization to use the funds as intended so that IT can forward with obtaining a purchase order to proceed with the project. Mr. Edwards requested that the entire $120,000 of budgeted funds be authorized even though the quote is approximately$100,000, which will allow the County to prepare for railroad permit costs that may increase. Commissioner Reives moved to approve the request to authorize $120,000 in funding for fiber optic cable installation. Upon a vote, the results were as follows: Aye: Dalrymple, Del Palazzo, Dodson, Knecht, Reives, Sharpe, Smith Nay: None Chair Dalrymple ruled the motion had carried unanimously. C. Request for approval of internet and data circuit renewals. — Moved to Consent D. Request for approval of chiller pump upgrade at the Lee County Government Center. — County Manager John Crumpton stated that this was a rebid of a project to upgrade the chiller pump at the Lee County Government Center. When previously bid, only one bid was received, and when rebid and advertised a second time, only one bid was received. The total project budget was in the $65,000 range, and after engineering, there was about $52,000 left to spend on the upgrade. The bid was for$125,000 so the Mr. Crumpton made the decision to recommend to the Board to reject the bid and go back to redesign. The project includes upgrading the technology of the two chillers so that they communicate and have the ability to turn on and off as needed verses the manual operation that is currently required which is inefficient from a staff perspective. The project will be rebid in the fall. The two chillers have to be down for a week to 10 days, so between the cost overrun and the time of the year with the weather getting warmer, Mr. Crumpton requested to postpone the project at this time and reject the bid. Commissioner Reives moved to reject the bid for$125,000 for the chiller pump upgrade at the Lee County Government Center. Upon a vote, the results were as follows: Aye: Dalrymple, Del Palazzo, Dodson, Knecht, Reives, Sharpe, Smith Nay: None Chair Dalrymple ruled the motion had carried unanimously. E. Consideration of an application to serve on the Triangle South Workforce Development Board from Richard Shlademan, Jr. — Moved to Consent F. Consideration of an application to serve as an alternate on the Board of Equalization and Review from George Wayne Watson. — Moved to Consent Page 517