2-18-19 Regular Meeting - Laserfiche WebLink

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NAACP was present to accept the proclamation. Chair Dalrymple recited the proclamation. Commissioner Smith moved to adopt the proclamation as presented, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Aye: Dalrymple, Del Palazzo, Knecht, Reives, Sharpe, Smith Nay: None Absent: Dodson The Chair ruled the motion had carried. V. PUBLIC COMMENTS Pursuant to General Statute § 152A-52.1, Chair Dalrymple opened the floor for Public Comments. No one signed up to speak during the Public Comments section of the meeting. VI. OLD BUSINESS A. Update on the Memorandum of Understanding for placing a mural honoring Dr. Mary Margaret McLeod on a County owned building. The Suzanne Reeves Literary Club has spearheaded an effort to raise funds for a mural honoring the life and work of Dr. Mary Margaret McLeod. The club and Liz Whitmore, Planner with the City of Sanford specializing in Historic Preservation, believe the wall outside the Department of Social Services would be an appropriate place for the mural. The mural would contain the likeness of Dr. McLeod along with representative images of the children she treated and a depiction of her famous "Fanny Cream." The memorandum of understanding details the proposed terms and conditions for installing a mural on a county owned building. The Board approved the MOU at its regular meeting on November 19, 2018. However, after the approved MOU was sent to Eddie Winstead with the Suzanne Reeves Literary Club, there was a concern on the part of the Club that it may not be able to be responsible for any future additions/changes/alterations of the mural. After further discussion with Liz Whitmore, she responded that when the project is bid out, the agreement the artist signs includes a ten year minor repair/maintenance on the mural up to a certain amount that could be designated, usually $250.00. County Attorney Whitney Parrish stated the Board will need to decide if it will accept taking over the maintenance of the mural once it is installed. Liz Whitmore with the Appearance Commission stated that any funds raised for the project will be deposited into Downtown Sanford Incorporated's fund where the City of Sanford's Appearance Commission will monitor the use, the Public Arts Subcommittee will be responsible for administering the request for proposals, the County will make the final decision as to the artist, rendering, and location of the mural, and the artist will be required to have a $2,000,000 insurance policy to cover any accidents along with a 10 year maintenance policy to cover minor maintenance or repairs, and due to the fact that the Appearance Commission Public Arts Subcommittee makes promotional materials regarding the local murals, the County, as the sole owner of the artwork, will agree to include the mural on the mural map maintained by Downtown Sanford Incorporated. A request for proposals will be advertised to the North Carolina Arts Council to recruit artists. Once the agreement is signed, and a deposit is made, it could be about 6 months before the installation begins. Commissioner Reives stated that he would feel more comfortable if the City of Sanford was also involved. Commissioner Reives requested that the process for placing a mural on County property and how it works should be noted either in the MOU or in a policy that can be made available upon request. Commissioner Reives moved to approve the Memorandum of Understanding with the discussed amendments, a copy of which is attached to these minutes and by this reference made a part hereof. Upon a vote, the results were as follows: Page 3I6